It is the Traffic Coordinator’s responsibility to keep everything running smoothly, despite the constant changes and demands of the agency. On any given day, the Traffic Coordinator will:
Reach out to business partners to learn about the status of existing projects, and details about new projects coming into Agency West.
Create a schedule for new jobs, and assign those tasks using inMotion.
Reschedule projects based on new or changing priorities.
Report to management about the current workflow, and communicate any possible issues due to volume, utilization, or work distribution throughout Agency West, Altair, and the Production Team.
Work with the Procurement Department on invoicing, and possible additional costs due to rush fees, or unexpected deadlines.
Post all commentary within the associated inMotion project.
Route all estimates, printer’s proofs, and print specs to be signed/approved within inMotion.
Arrange production meetings to review progress and re-allocate resources to keep production on schedule.
Track time spent on a job by analyzing the timesheets completed by team members.
Issue purchase orders to external suppliers at the time of the request.
At least a Bachelor’s Degree in Business Administration, Management, Marketing, Commerce or equivalent
At least 2 years of working experience in a related function is required
Background in digital advertising, creative development or advertising operations would be a huge plus
Outstanding written and oral communication skills
Must be able to communicate well with all levels within any organization
Ability to work competently under pressure with minimal supervision
Superior business and negotiation skills
Strong verbal and written communication skills
Background in ad operations or digital field a huge plus
Must be willing to work any shift schedule
Temporary work-from-home setup.