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Medical Office Manager

New Foundation Inner Health
Canby, OR, 97013
January 08, 2021


We are a busy, growing mental health clinic searching for a full-time medical office manager who is interested in becoming part of our team (long-term). You are the face of the company, so it is important that you have a happy disposition, great communication skills, and present yourself in a professional manner. We want someone who is punctual & reliable, has a strong work ethic, is committed to following company policies, and is a team player.

We are looking for a leader who demonstrates sensitivity to a diverse patient population while maintaining professional boundaries. Someone who is friendly, has positive and motivating personality, is organized with the ability to prioritize, has excellent analytical and problem-solving skills, a high level of accuracy and attention to detail, honest, high ethical standards, punctual, dependable with reliable transportation, a quick learner, with excellent verbal & written communication skills.

Our candidate should have experience and be competent in fulfilling the following responsibilities:

Personnel management including staff employment & oversight, staff training, coaching, & corrective action, and empathetic while maintaining healthy boundaries with staff and patient.

In this position the office manager will be responsible for the daily practice and business operations including: training, management, & and enforce company policy & procedure, administrative support of clinical staff (including licensing, malpractice insurance, etc, and clinician insurance credentialing & maintenance), instruct and manage adherence to HIPAA regulations, EHR management (including training & support for administrative staff & providers), support and training for billing personnel, customer support & service, new patient triage/intake, administrative staff & patient education & responsibility, update/maintenance of practice legal documentation, concerning, opening & closing the office (hours of operation are M-TH 6:30 AM-5:00 PM), coordination of cleaning/disinfecting, coordination of maintenance, need & coordination of office supplies, IT & Network management support, phone system, printers/fax, computer system management; including interfacing w/IT support providers.

This position will require the office manager to highly computer literate including proficiency with Office 365 (incl Excel & Word), PDF’s, internet savvy, have a basic understanding and competence with office IT networking, and become proficient using our practice management program (we currently use Kareo).

* Medical Billing and Coding (Preferred), knowledge of CPT and ICD-10 coding, familiarity with Coordination of Benefits (COB)


*Pay is competitive and will be based on candidates education & training, work experience & competence, communication proficiency, and applicable base of knowledge.

* Health insurance, (100% employer paid for employee, BCBS, $250 deductible, 90/10)

* Above health insurance includes Vision, Chiropractic, and Acupuncture.

* Paid Time Off (PTO), accrued hourly (up to 2 weeks/yr)

* Holiday PTO (6 days = 1 1/2 weeks/yr)

*Employer match 401K

*New Foundation Inner Health is an equal opportunity employer dedicated to a smoke-free, drug-free workplace. Drug screening and criminal background check required upon job offer.

We CANNOT HIRE current or former patient of R.L. Perez, PC/ New Foundation Inner Health or Valueris Psychiatric Services.

Please reply with a resume to be considered for this position.

This position is available to start as soon as we find the right candidate.