Office clerk

Maintain files and records so they remain updated and easily accessible

Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)

Answer phones and assist callers with inquiries

Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.

Maintain appointment calendar and scheduling meetings accordingly

Undertake basic bookkeeping tasks and issue invoices, checks etc.

Take minutes of meetings and dictations

Complete accurate daily reports

Maintain spreadsheets for various reports

Assist in office management and organization procedures

Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages

Assist in making travel arrangements and booking venues for conferences and events

Perform other office duties as assigned

Office Clerk requirements and qualifications

Previous working experience as an Office Clerk for 1 year

In-depth knowledge of office procedures and basic accounting principles

Applicable knowledge of office devices and processes

Hands on experience in stenography and taking dictations

Outstanding communication and interpersonal skills

Excellent organizational and time management

Multi-tasking aptitude