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Director of Administration

Capitol Recruiters Inc.
San Francisco, CA
commensurate with experience.
January 15, 2021

Posted By Premium Recruiter


Director of Administration - for global law firm in their San Francisco office.

This position provides oversight and management for two CA offices and management of HR functions for legal and support staff.

Candidate will ensure consistent application and execution of firm policies and procedures. This is a highly-visible leadership position.

Responsibilities include:

Promoting firm culture and creating and fostering a cohesive office life.

Creating community and positive morale through consistent programming and intentional consensus building.

Serving as liaison between management and employees.

Negotiating and maintaining facility leases as well as vendor/service contracts.

Coordinating with building management to ensure facility maintenance and safety.

Directing all phases of office remodeling (and/or relocation) projects; including, contractor selection, space planning and design, project coordination and financial administration.

Introducing and maintaining local COVID safety protocols that account for regional requirements and align with the firmwide processes.

Overseeing outsourced entities.

•Coordinating legal and professional staff development; including on-boarding/orientation, training, and counseling.

Working closely with firmwide Human Resources.

Administering employee incentives, evaluations, compensation and benefits programs; preparing/providing input for reviews.

Ensuring compliance with the Firm’s human resources policies and procedures and current state and federal statutory and regulatory requirements.

Recommending and implementing firm-identified appropriate staffing ratios to increase efficiency and productivity.

Maintaining safety, first aid and disaster prevention programs in compliance with firm policies and procedures and current state and federal requirements.

Preparing, reviewing and analyzing annual operational budget.\

Monitoring expenditures, promoting cost savings measures and analyzing monthly budget variances.

Maintaining and promoting banking relations.

Position Requirements:

Four-year college degree and/or equivalent experience.

Minimum of five years’ supervisory/management experience

Experience creating budgets.

Contract negotiations experience; including leases, service contracts, outsourcing agreements desirable.

Space planning and utilization management experience desirable.

Working knowledge of accounting principles, competency in financial reporting and analysis, and experience in operational budget preparation.

Familiarity with fundamental human resources policies and procedures, as well as current state and federal statutory and regulatory employment law requirements.

Proficiency in Windows operating systems and Microsoft Office Suite and/or related software.

Ability to make sound decisions and demonstrate a high degree of trustworthiness in handling confidential and sensitive information.

Effective leadership experience.

Ability to be a change agent and drive new Firm initiatives.

Excellent organization and communications skills, both oral and written.

Ability to work in a fast-paced environment while exhibiting a strong attention to detail.

Ability to handle a variety of tasks simultaneously.

Exceptional client service.

Salary is commensurate with experience.