Sign in

Administrative Associate lll (787812)

ADVANTIS Global Inc.
Palo Alto, California, 94305, United States
November 04, 2019


Location: Palo Alto, CA 94305

Duration: 6-month contract

Payrate: $24 - $24.50/hour

Bill Rate: $34.80 - $35.53/hour


•The Company for Computational, Evolutionary, and Human Genomics (CEHG) has an immediate opening for an Administrative Services Administrator 1 to support world-class research in the School of Humanities and Sciences and the School of Medicine. With its beautiful 8,000 sq. ft. campus and more than 25,000 trainees and staff, Stanford is one of the

•Bay Area’s largest and most exciting employers. The University’s mission (and soon yours) is to empower future leaders and promote interdisciplinary, groundbreaking research. The Center’s programs include fellowships and grants for faculty and trainees, seminars and symposia to disseminate new insights, and outreach to the wider Bay Area community. Are you willing to learn and eager to find new ways to streamline research processes? Are you detail-oriented and capable of bringing order to a growing University department? Are you equally adept at team and solo endeavors? If so, please join us at CEHG, Stanford’s hub for genomics research and collaboration. You can find out more about the Center at

•CEHG is looking for an Administrative Associate 3 to administer and support programs or functions under general supervision. This individual will be the face (and first in-person contact) of the organization, representing the Center at CEHG-hosted academic events such as seminars, symposia, and outreach and executing on program and event logistics. He/she will work closely with CEHG leadership (including the Directors and Executive Committee members) and current staff to maintain existing educational and funding programs. Please note: this individual will be primarily responsible for overseeing the business side of CEHG operations, including budgets, expenditures, and fellowship programs.


•Independently oversee all daily activities of Center. This person has to be self-motivated, extremely resourceful, and able to multi-task on various programs/projects and wear all organizational hats!

•Programs: Organize and implement programs, including annual symposia, fellowship program, weekly seminar series, and youth outreach. Serve as program contact and lead organizer at CEHG events; represent Center at CEHG events.


oServe as key contact for all incoming communications. Share external announcements of interest with CEHGCenterall listserv.

oSocial Media: Manage CEHG twitter and Facebook accounts.

oBlog: Ideally, this person would cultivate content for CEHG Blog on WordPress, including Fellows Feature Interview Series implemented in last 3 years. Familiarity with WordPress Blogs would be a plus.

oNewsletters: Use Mailchimp, or preferred app/system, to keep CEHG community apprised of Center news, events, announcements, etc.

oListservs: Manage and maintain CEHGCenterall listserv, aiming to increase membership by contacting 42 CEHG member groups and inviting people to subscribe.

oWebsite: Independently manage, maintain and update Center website, which is a Jumpstart Academic Site. Experience with Stanford Sites a plus.

•Finance/ Business:

oServe as Center approver for all incoming finance requests, including fellowship and research expenditures.

oWork with CEHG admin, Lily Leung, to clear PCard and TCard transactions and prepare and submit travel reimbursements and honoraria for guest scholars and fellows using Ofweb online system.

oPrepare and submit budgets using BPS online system by H&S budget deadline (usually early July); work closely with H&S Finance Liaison to do so, and to submit year-end reports in early September.

A basic understanding of OBI Reporting and FFIT will greatly help with this process.


o Liaise regularly with CEHG leadership (directors and Executive Committee) on CEHG operations.

o Schedule quarterly meetings with Executive Committee, prepare and distribute meeting agendas, and facilitate meetings. Execute on action items identified at those meetings.


Education & Experience:

•Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

•Demonstrated ability to prioritize own work and multi-task.

•Demonstrated excellent organizational skills.

•Demonstrated ability to take initiative and ownership of projects.

•Ability to communicate effectively both orally and in writing.

•Ability to routinely and independently exercise sound judgment in making decisions.

•Demonstrated experience working independently and as part of a team.

•Relevant subject matter knowledge.

•Ability to direct the work of others, for jobs requiring supervision.