A large biotech company in West Los Angeles seeks a Payroll Specialist. This position is responsible for successful completion of the multi-state, multi-entity full cycle payroll. In addition, this person will perform payroll functions, such as reviewing timesheets, data entry, reporting, auditing of data, printing checks, and sending files adhering to tight deadlines; assist in payroll tax-related issues and generates inquiry reports timely to multi-state agencies. A great benefits package is offered including medical/dental/ vision coverage, paid time off, paid holidays, a pre-tax matching 401k plan, a pre-tax flexible spending plan, education reimbursement, free life insurance, hands-on training, inter-company transfer opportunities, and a host of other perks!
Serve as one of the lead point persons for our Payroll Practitioners
Provide guidance to payroll staff on payroll processes as well as company policies and procedures
Proactively analyze and engage with payroll practitioners to identify trends and inconsistencies in the payroll process and brainstorm solutions to offer recommendations
Update and maintain current payroll information in HRMS database.
Review and process pay adhering to state regulations and company policies for key transactions such as: Leave of absence, transfers, job role status changes and terminations.
Calculate overtime, pay rate differential and other special pay calculations
Perform payroll validation and complete corrections in a timely manner prior to the transmission of payroll.
Create AD HOC reports to submit monthly and quarterly reports to management as well as to state and local agencies nationwide
Examine and distribute ADP invoice credits to appropriate payroll practitioner (stale dated cks, stop pay, DD reversal, ect)
Diligently provide expertise on payroll regulations, including Federal, State, & Local wage/hour regulations (FLSA) and best practices
Maintain and adhere to internal controls and reporting related to payroll transactions
Be the back up for all payroll practitioners nationwide as well as work with Payroll Tax Analyst with adjusting employee incorrect wages due to erroneous tax jurisdiction to correct wage tax jurisdiction and oversee year-end processes
Service stop payments, positive pay manual check uploads and fund pay card account
Facilitate in reconciliations on a wide variety of payroll audit task detecting inefficiencies
Administrator for multiple applications and systems
Generate GL report and consolidate data
Provide support to Human Resources, operations, and department leaders with payroll processes.
Maintain effective working relationships with other departments.
Liaison between payroll practitioners and payroll management
Assist with special projects as assigned
5+ years of payroll experience required in high volume, fast-paced environment
Excellent customer service, interpersonal skills, and telephone etiquette
Strong project coordination, organizational skills, the capacity to multi-task and prioritize operating autonomously
Proactive self-starter, motivated, with a resourceful approach to projects
Understanding of payroll best practices.
Multi-state payroll experience.
Experience operating in a fast-paced, outcome-oriented environment with excellent follow-through
High level of proficiency in Microsoft Excel; V Lookup & Pivot tables
Excellent at working on open-ended problems, running them to completion, possess critical thinking skills and enjoy problem-solving
Data-driven, detail-oriented and able to maintain confidentiality and discretion with sensitive information
Solid verbal and written communication skills.
Ability to quickly learn new systems and programs
Strong work ethic and team player
Solid knowledge of state payroll laws and Federal and state tax regulations.
Knowledge of payroll policies and procedures.
Experience with Payroll Audits and Internal/External Audits
General knowledge of accounting principles
ADP Vantage HCM and Canadian payroll processing experience, and a college degree or FCP/CPP certification are a plus but not required.