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Secretary II / General Clerk

Company:
Entourage Consulting LLC
Location:
Cincinnati, Ohio, United States
Posted:
April 25, 2019

Description:

Entourage is accepting resumes for Secretary II / General Clerk to work in the following locations: Columbus, Cincinnati, and Dayton Ohio:

General Description:

Secretary II / General Clerk shall perform the required administrative services. The successful candidate shall provide the functional support by performing the following duties.

Specific Tasks:

• You shall perform a variety of record keeping, reporting, and informational duties in support of office programs. You shall comply, maintain and update data, lists, and reports. Checks and verifies data by direct comparison with source documents, pointing out discrepancies, and checks or verifies textual material.

• You shall perform work related to gathering, acquiring, and developing resource materials and other information to support Property Management inspection programs.

• You shall maintain bulletin board(s), selecting and filing deleted material for future reference. Records, sorts, assembles, and files information on specific projects, facilities, contracts, financial documentation, current projects or studies. You shall monitor inventory of office supplies and order them when necessary, preparing the appropriate purchase requests and/or documents and routing to Property Manager per policy or procedures for approval and purchase. Properly account for supplies when delivered and notify appropriate official to document receipt.

• You shall monitor, coordinate and maintain a variety of records. You shall extract information, enter into databases, manipulate it to determine if trends or patterns exist and generates various management reports for use in Government decision making.

• You may assist users in the organization with software, hardware, and automation problems. You shall use computer software to produce, store and retrieve a variety of documents, including spreadsheets, databases and graphics.

• You shall receive/retrieve daily incoming mail; distribute efficiently and accurately. Deposit/deliver daily outgoing mail to appointed receptacles. Arrange for express document/package services when necessary, i.e. UPS, Federal Express, etc.

• You shall maintain reception office area and greets/directs visitors to appropriate staff. You shall receive call from tenants and the general public, and addresses request(s) for information or building services.

• You shall receive and direct incoming calls to appropriate Government personnel; record/distribute phone messages; provide general and contact information to citizens calling for assistance from a Federal agency.

• You shall perform other miscellaneous duties such as activating Personal Identity Verification (PIV) cards and other comparable duties as assigned.

• You shall maintain a Desk Reference Guide for their particular position.

• You shall maintain time and attendance reports (Secretary II only).

Qualifications:

• You shall have advanced knowledge and proficiency in Microsoft Office products.

• You must have effective communication skills (both written and verbal).

• You must be resourceful, initiative and skill to function in a fast-paced environment.

• You must be attention to detail in goal/task accomplishment with minimal supervision.

• You must be professional and must have the ability to interact effectively with others.

• You must have the ability to meet planned and unscheduled deadlines in a timely manner.

• You must be able to work independently.

• You must have two (2) or more years in an administrative capacity, preferably with a Government Agency or Contractor.

• You must possess and must be proficient in computer skills, specifically Microsoft Windows/Office programs (Excel, Word, Access, PowerPoint), Adobe, Google (Mail, Calendar, Drive, Sheets, Docs)

• You must have the ability to become proficient in various GSA computer programs and applications after initial training and orientation.

• You must be capable of operating routine office equipment, such as scanners, copy machines, fax machines and other miscellaneous office equipment.