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Payroll & Accounts Payable Specialist

Company:
Unity Electric
Location:
Shoreline, Washington, United States
Salary:
$20-$25 per hour
Posted:
January 12, 2019

Description:

Job Title: Payroll & Accounts Payable Specialist

Job Type: Full Time Hourly

Reports to: Accounting Manager

Unity Electric has an immediate opportunity for a Payroll & Accounts Payable Specialist to join our Accounting team at our company headquarters in Shoreline, WA!

About Us:

Unity Electric is an innovative electrical contracting and engineering firm specializing in the design and installation of commercial, institutional and mixed use facilities. Unity Electric has been in business for more than 50 years and continues operations as a merit shop throughout the western states.

About the Job and Benefits:

In this role at Unity, you will be eligible for 100% employer-paid medical, dental, vision & life insurance, as well as 401(k) with a 5% company match, PTO, and free covered parking. Your responsibilities will be receiving, processing, verifying, and reconciling invoices; payroll data entry and benefits enrollment/termination functions including 401(k); payment of payroll taxes, garnishments, and insurance. Also answers general reception phone calls.

Day to Day Job Responsibilities:

•Perform account reconciliations on payroll and other related accounts to ensure accuracy

•Perform other accounts reconciliations as required

•Pay vendors by scheduling and preparing checks, and online payments

•Work with Purchasing Manager to resolve purchase order, contract, invoice, or payment discrepancies and provide documentation ensuring that credit is received for outstanding memos. Also assist with receiving and returning material used for large jobs

•Provide assistance as required with expense and vendor invoice processing

•Responsible for entering timecards to payroll

•Maintain benefits enrollments and terminations

•Review payroll on a weekly/biweekly schedule and post to General Ledger

•Make weekly 401k contributions, garnishment payments, and payroll tax payments

•Assist in the completion of Annual W-2 reconciliation

•Pay all medical, vision and dental expenses on a monthly basis and post to General Ledger

•Put together HR packets for new employees

•Answer phone calls and transfer if needed

•Greet and direct visitors in front lobby

•Perform other related duties as required or as assigned

•Tracking of Electricians licenses

•Provide Affidavit of Experience to Electricians including hours verification

Qualifications:

•Minimum of a High School diploma, or equivalent, and five (5) years of relevant experience, with a commitment to obtaining associate degree in Accounting or Business Administration.

Proficiency in MS Excel, Access and also Word and Outlook

•Previous experience with accounting and payroll software

•Some recent internal/external customer service related experience

• Must be able communicate easily and clearly in English, both written and spoken

• Must be able to legally work for any employer in the United States of America

Qualifications Desired (but not required):

•Recent experience in electrical construction office/environment

•Knowledge of and experience with Dexter + Chaney’s Spectrum accounting software

•Associate degree preferred

Success Factors/Job Competencies:

•Ability to maintain absolute confidentiality and discretion regarding client issues and other sensitive information. Ability to interact tactfully and positively with clients and coworkers

•Ability to accurately enter a variety of data on computer system, to monitor and track data, to reconcile data, and to identify and correct errors and discrepancies

•Maintain a positive, motivating and safe work environment

•Ability to effectively establish work priorities, and to make independent decisions

•Detail oriented with excellent organizational skills

•Ability to be flexible and open to new ideas

•Ability to work effectively under pressure while maintaining a high level of productivity

•Takes initiative and works well with little direction

•Punctual, reliable, and honest