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Human Resources Assistant

MillenniumSoft, Inc.
Stuart, Florida, United States
December 06, 2018


Position : Human Resources Assistant

Location : Stuart, FL

Duration : 12 Months Contract

Start Time : 9:00 AM

End Time : 5:30 PM

Total Hours/week : 40.00


Position Purpose:

• To provide clerical support to the Human Resources Director and general human resources department to include focus areas of employee selection and recruitment, on-boarding, benefits, and separation

Primary Duties and Responsibilities:

• Performs internal support functions by facilitating employee requests and providing follow-up messages to members of the human resources department

• Provides application, documentation,and administration of assessments for applicants in accordance with the HR selection and Hiring policy

• Schedules applicant interviews with applicable management team members

• Facilitates coordination of candidate information to management team members in advance of each candidate interview

• Creates new hire documentation packets and supports new hire welcome programs with the HR Director and HR Coordinator

• Audits each new hire group’s completed documentation before submitting for final review to the HR Director and HR Coordinator

• Creates new hire personnel file folders and medical folders to accompany new hire documentation once audited and submitted to the HR Director and HR Coordinator

• Completes new hire employment verifications as provided by the HR Coordinator under the direction of the HR Director

• Creates benefit packets in advance of all employee newly eligible benefit meetings

• Files all active, inactive, and medical documentation received and generated internally for LMS personnel

• Assists HR Coordinator and HR Director with personnel retention initiatives to include LMS employee charity dress code, employee discount program, and service awards

• Assists with personnel audits as directed by the HR Director

Ancillary Duties and Responsibilities:

• Maintains a positive work atmosphere that embodies Liberator’s philosophy- to build a place where people can receive the care and respect they deserve

• Makes photocopies, sends faxes, e-mail scans or performs other clerical functions to include facilitation of intra-office correspondence

• Performs other duties and tasks as assigned

Reporting Relationship Responsibilities:

• No supervisory responsibilities

• Provides work direction only

• Provides work direction plus has responsibility for hiring, promotions, transfers, performance management, discipline, and discharge.

Minimum Requirements or Qualifications:

• (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)


• High School Diploma or general education degree (GED);

• one to two years related experience and/or training.



• Ability to read, analyze, and interpret employment related documentation, technical procedures, and/or training tools. Ability to write internal and external business correspondence.

• Ability to effectively present information and respond to questions from management, team members, and/or employees.


• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

• Ability to apply intermediate math skills.


• Ability to solve practical problems and deal with a variety of variables.

• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

• Advanced analytical reasoning to include ability to forecast exponentials within work flow processes and reason against outside factors.


• Intermediate experience with Microsoft Suite of Programs, knowledge of Access or other database software.


• Knowledge of administrative telecommunications software limited to voice mail, transferring a call, and dialing internally and externally

Licensure or Certifications required:

• No certifications required

Work RequirementsL:

• Ability to work overtime as needed

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to walk, sit; use hands to finger, handle, or feel and talk or hear.

• The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 50 lbs.

Work Environment:

• (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this position, the employee performs tasks in a temperature controlled office environment under normal office conditions.

• The noise level in the work environment is usually moderate.

• The work environment involves minimal exposure to hazards or physical risks, which require following basic safety precautions.


• The above job description is meant to describe the general nature and level of work being performed; it is not intended to be an exhaustive list of all responsibilities, duties, and skills required for this position.

• The Company officers, mid-level, and entry level management staff may assign additional duties and responsibilities as needed.

• This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.

• Employees will be required to follow any other job-related duties requested by their supervisor in compliance with Federal and State Laws.