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Accounting/Payroll Specialist

BiRite Foodservice
Brisbane, California, United States
December 04, 2018


Major Duties and Responsibilities:

• Full cycle payroll. Process semi-monthly payroll for 300 employees ensuring the accuracy of data entry and timely processed according to SOP and State/Federal compliance and regulations.

• Validate and export time & attendance hours, reporting paid time worked and paid-time-off using Paycom payroll system

• Process commission and bonus payments, retroactive adjustments, special pay, sick leave, and worker's compensation wage statements

• Perform Payroll Audit prior to releasing data for check printing.

• Prepare a wide variety of payroll documents and computer input, including, but not limited to timekeeping, direct deposit set up, garnishment set up and payroll adjustments using Paycom.

• Monitor and implement federal and state legal requirements

• Maintain accurate historical records

• Reconcile health benefits invoices against reports from various health care providers

• Set-up earning/deduction codes as needed

• Manage 401k beneficiaries through Schwab

• Prepare and upload 401k records and flexible benefits reports to carrier’s websites

• Assist employees in 401k enrollment

• Identify, manage and resolve federal and state payroll tax issues

• Generate monthly payroll entries for posting to the general ledger

• Process manual checks as needed

• Maintain sufficient and appropriate supporting documentation for SOX, audit and regulatory compliance

• Process complex payroll transactions, and write special reports within Paycom

• Prepare month-end manual journal entries and reconcile all payroll-related accounts monthly

• Prepare management reports, audit reports

• Streamline processes, and participate on or drive special projects

• Receive and respond to telephone and in-person inquiries related to a variety of Payroll questions

• Maintain close relationships with Managers assisting them with payroll inquiries

• Interpret payroll policies and procedures to company employees of all levels

• Complete employment verification salary history requests within 24 hours

• Monitor and screen UI rates for inclusion to Paycom

• Reconcile/prepare monthly sales tax payment and quarterly reporting

• Prepare daily sales reports to executive management

• Daily/monthly journal entries posting; monthly-end bank reconciliation

• Tax corrections as assigned.