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Senior Administrative Assistant

Artech Information Systems
Weston, Massachusetts, United States
December 03, 2018


Job Description:

Job Title: Senior Administrative Assistant

Job ID: BIOBJP00000593

Location: Weston, MA

Duration: 12 Months

Job Summary

The Senior Administrative Assistant supports the Senior Directors.

The Sr. Administrative Assistant will also provide project management support including submission and tracking of purchase orders, meeting management, team meeting minutes, and other identified projects and processes to support the excellence and operations of these functions.

Provide general administrative support manage Outlook calendar for Sr Medical Directors, and MSL Team Director, considering multiple time zones and priorities

• Plan large, complex meetings and manage all meeting logistics for these functions Schedule and manage travel.

Prepare and submit expense reports

Actively participate as a member of the US Medical Administrative Assistant community and provide cross coverage support to other department assistants as needed Process all Scopes of Work (SOWs) and obtain purchase orders

• Manage monthly accrual requests Problem solves issues (e.g. invoice exceeds PO amount etc.) Vendor management and support


3 or more years of administrative experience required. Familiarity with biotechnology/ pharmaceutical industry preferred.

Equivalent combination of education and experience considered

Demonstrated experience in execution and accountability for project coordination and, or management.


Assoc. Degree is required, Bachelor's Degree, preferred