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Administrative Assistant

ATR International
Waltham, Massachusetts, 02451, United States
November 19, 2018


Job Location: Waltham, MA

Job Duration: 4 months with the possibility of extension/conversion based on performance and departments' budget and need

Job Description:

We are seeking an Administrative Assistant for a very important client.

This company is seeking an Administrative Assistant to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical Administrative Assistant acts as information and communication managers for an office.

Looking for a very detail oriented and reliable worker. Going to be working with an Executive Admin who supports 7+ executives currently. They could be communicating and scheduling meeting with CEO and other high level executives. Need someone that can communicate effectively and understand they will be working with high level people. Person is going to be helping with onboarding new workers, working with facilities, scheduling meetings, handling PO's, handling travel and expenses, calendar maintenance, and working within Microsoft Office (Word, Powerpoint, Excel, Outlook). Looking for a candidate that is very organized.

Job Responsibilities:

-Provides assistance in the day-to-day administration of the unit and follows up on pending matters.

-Inputs and retrieves data utilizing knowledge of various computer software packages.

-Types correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff.

-Formats documents and determines page layout and selection of different fonts.

-Researches information, compiles statistics, gathers and summarizes data to prepare complex, non-standard reports.

-Receives and screens telephone calls, mail, and visitors.

-Routes callers, takes messages, and answers questions relating to the unit's function.

-Composes letters and memoranda from verbal direction or knowledge of Company's policies and procedures.

-Schedules and coordinates meetings and facilities which may include travel and lodging arrangements.

-Orders office supplies.

-Prepares and processes unit purchase requisitions and vendor invoices.

-Organizes and maintains files, correspondence, records, and other documents.


The ideal candidate will possess the following skills.

-Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

-Ability to work independently and manage one's time.

-Ability to keep information organized and confidential.

-Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint

-Education/Experience: High school diploma or GED required. 2-4 years experience required.