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Admin Assistant

APR Consulting
Irvine, California, United States
November 06, 2018


Title: Admin Assistant

Location: Irvine, CA

Duration: 6 months – contract t hire for the right candidate

Rate: $20.34/hour

This position is responsible for assisting managers, leads, and engineers with documentation, financial, schedule, process and general support activities.

• Edits format of software / hardware documentation.

• Interfaces with technicians, engineers and engineering managers to create/edit documentation. Verifies change requests are in the proper state and implement into documentation.

• Performs data conversion using various application media for software development or project file maintenance.

• Perform as primary focal point, coordinating, tracking and reporting status for inquiries and problem resolution during the pre-release, release, and revision of development/product related documentation.

• Prepares and tracks third-party communications.

• Organizes, audits, and archives required project documentation.

• Coordinates the set-up of project/program meetings.

• Makes changes to and maintains department and project/program websites.

• Orders and coordinates the delivery of piece parts and LRUs.

• Builds productive working relationships internally and occasionally externally.

• Contacts involve obtaining or providing information or data requiring some explanation or interpretation.

• Generally works on moderately difficult assignments with are given in terms of objectives to be accomplished and priorities to be followed.

• Requires judgment in resolving issues or in making recommendations.

• Normally receives little instruction on routine work, general instruction on new projects or assignments.

• Work is reviewed for soundness of judgment and overall adequacy and accuracy.


• 1-2 years’ experience in a related field

• 4 year degree in a related field is required

• Must possess the leadership ability to coordinate and lead some engineering support activities

• Must demonstrate strong organizational and analytical skills and the ability to communicate with a variety of technical and management personnel

• Must possess strong computer skills, ie. MS Suite, database and presentation packages used by the company

• Must have the ability to coordinate several projects while balancing schedules and priorities

Cooperation - Recognizes that individual goals contribute toward accomplishing team outcomes. Coordinating - Demonstrates the ability to circulate information through the proper channels. Customer Service Orientation - Generally applies fundamental service techniques and adheres to proper customer procedures when interacting with customers.

Dependability - Demonstrates the ability to follow through with work assignments and support management's policies and procedures.

Detail Orientation - Is able to provide the status of work assignments at any time and can quickly produce any documentation or information that is need.

Relationships - Displays a compassionate attitude toward the needs of others.

Time Management - Maintains a daily to-do list which helps to prioritize schedule.

Writing - Uses language that is business appropriate in written documents.