Sign in

Administrative Assistant

ATR International
Santa Clara, California, 95054, United States
November 30, 2018


Job Location: Santa Clara, CA

Job Duration: 4 months with the possibility of extension/conversion based on performance and departments' budget and need

Job Description:

We are seeking an Administrative Assistant II for a very important client.

Primary Responsibilities:

- Setting up appointments/meetings for Heads Of and Sr. Directors of the three groups

- Duties include general clerical, calendaring, and project based work

- On board new employees and contractors to ensure they have proper set up day 1 (network access, cube, phone, badges, office supplies)

- Assist with interview scheduling

- Aid with travel arrangements/bookings for both international and domestic travel

- Assist with meeting management/conference room reservations

- Manage the shared calendar for the ERM team for broader meetings with a larger audience

- Assists with employee expense reports and invoices monthly in a timely manner

- Works closely and in partnership with other Administrative Assistant as a backup or during times of work overflow

- Support leadership with deadlines for Chief Risk Officer, Executive Committee, Board, etc.


The ideal candidate will possess the following qualifications:

Skills & Requirements

- 5+ years’ experience working in a previous Administrative Assistant role required

- Intermediate experience with MS Office Suite required, ability to manage calendaring via Outlook is essential

- Excellent customer service skills, professional attendance criteria, must be able to use professional work skills, discretion and good judgment at all times

- High attention to detail, professional phone etiquette skills, ability to work with well-established team, and team player

- Strong organizational and filing skills, excellent verbal and written communication skills a must

- Ability to administer a wide range of support for the department managers and team members

- This will require acute attention to detail and the management and ability of multi-tasking, self-motivation and problem solving

- Ability to handle sensitive/confidential information requiring a high level of discretion, ability to balance multiple priorities and meet deadlines

- Degree Preferred or equivalent