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HR Assistant

Company:
Amazon
Location:
Seattle, Washington, 98121, United States
Posted:
November 19, 2018

Description:

•Top 3 skills: reliable, able to do work directly, attention to detail.

•Schedule: flexibility (Mandatory 4 hours on Monday morning, flex up to 40 hours a week); Every Monday starts at 7 am. This position is for PT 4 hours/week (Monday mornings) with the opportunity to work additional hours as needed.

•Experience with work authorization, form I9, HR experience, Experience with onboarding, worked in an office.

•2- 3 yrs. of experience.

•Employee will be helping the Work Authorization team, both in the office and during New Hire Orientations (Monday mornings).

•Interviews will first be held via phone screen, then brought onsite for a brief in person interviews (roughly 30 mins/interview).

Duties:

Corporate & Intern NHO continues to Hire the Best year-round and additional temp support is needed during New Hire Orientations (NHO) to ensure I-9s are completed for all corporate new hires.

•NHO is held every Monday morning, beginning around 7:00am, and runs for up to 4 hours.

•Employee will need to assist new hires within completing Section 2 of the form I-9, scanning presented documents, and providing general work authorization information.

•The work authorization team is also responsible for ensuring new hires complete all mandatory employment documents.

•During our intern hiring season (April-June), we see a large increase in NHO size and will often have multiple sessions of NHO.

Work Authorization Front Desk:

•The work authorization team offers continuing support for current employees through a Work Authorization Office. Employees can make appointments to complete, update, or reverify their Form I-9.

•This office is fully staffed by our temporary staff, with escalation assistance as needed from the work authorization team.

•Temporary staff is also responsible for managing the office scheduling calendar and corresponding with employee's making appointments.

•Estimated weekly time allocated to the front desk would be 10-15 hours.

Project work:

•The temporary employee will also assist in various work authorization team projects.

•These vary by nature but have included: auditing completed I-9 forms, gathering & reporting employee information, and updating records in our I-9 vendor system.

•Projects can be fast-moving and often change, so the ability to adapt quickly to business need is critical.

Required skills:

•Reliable and trustworthy.

•Strong customer service skills.

•Ability to work independently & apply critical thinking.

•MS Office experience, specifically Excel.

Preferred skills:

•HR software experience.

•2+ years HR work experience.

•Experience with Form I-9 and E-Verify.

•Experience with PeopleSoft, I-9 vendor systems.