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Receptionist

Company:
National Mallfront & Design
Location:
Phoenix, Arizona, United States
Posted:
November 09, 2018

Description:

Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, flow of correspondence, as well as additional clerical duties.

Duties & Responsibilities

- Answers telephones and directs the caller to the appropriate associate, will transfer a caller to an associate’s voice mailbox when the associate is unavailable

- Greets and directs visitors to the company in a professional and courteous manner

- Takes and retrieves messages for various personnel

- Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information

- Assists with other related clerical duties such as photocopying, faxing, filing and collating

- Shred paper documents so that consumer information cannot be read or reconstructed

- Create/complete/distribute various reports

- Data entry and work processing as directed

- Maintain work area, including lobby area, in a clean and orderly condition

Competencies

- Flexibility

- Communication Proficiency

- Collaboration Skills

- Customer/Client Focus

- Technical Capacity

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Required Education and Experience

- High school diploma

- One year of administrative experience

Preferred Education and Experience

- Associate’s degree

- Two years of related experience

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time