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Executive Assistant

Company:
LineHire
Location:
Falls Church, Virginia, United States
Salary:
$55,000-$60,000 A Year
Posted:
March 15, 2019

Description:

Description and Requirements

SUMMARY OF POSITION:

The goal of the Executive Assistant is to provide administrative support to the Market Intelligence & Insights (MI&I) president daily.

EDUCATION REQUIREMENTS:

Bachelor’s degree or equivalent experience.

QUALIFICATIONS/EXPERIENCE:

5+ years of experience in an office, supporting a member of a high-level executive (e.g. president, CEO).

Must have advanced knowledge in Microsoft Word, Excel, Outlook Access, and PowerPoint.

Previous travel planning and events planning experience is required.

Key attributes for this position include a history of low absenteeism, flexibility and good attitude.

Unwavering in managing confidential matters professionally required.

Have the skill to anticipate needs and preferences of the MI&I president so as to step in and handle requests received.

Must have demonstrated sound judgment skills.

Will rely on experience and judgment to plan and accomplish goals. Individual must possess the ability to work independently and responsibly.

Ability to multi-task; work in stressful situations; and meet strict deadlines.

Must have demonstrated initiative and be a self-starter.

Must have excellent communication skills, both verbal and written, and possess attention to detail.

Ability to proof-read and detect errors in typing, spelling, grammar, syntax, and punctuation required.

ESSENTIAL DUTIES/RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required:

Manage correspondence generated by the MI&I president. Produce or oversee the production of letters, e-mails, memos, meeting notices, reports, schedules and other documents from rough drafts, notes or transcription; take and transcribe meeting minutes; gather information and finalize meeting agendas.

Provide administrative support to the MI&I president daily; prepare background information in preparation for professional commitments; keep executive calendars, including determining priority of follow-up items; make travel arrangements; oversee and/or coordinate arrangements for meetings; anticipate needs of the MI&I president; screen, prioritize and distribute calls, mail, and e-mails.

Collect and analyze a variety of specialized data as necessary to prepare and maintain routine and ad hoc reports, as directed.

Ensure confidentiality and professionalism in dealing with all company issues.

Proofread and coordinate distribution of all outgoing correspondence.

Provide secretarial support to other members of senior management team as needed.

Act as Office Manager when needed.

Inventory and place orders for office supplies, food and equipment staying within budget.

Work with building manager to ensure office is maintained as needed.

Arrange catering for staff events.

Review biweekly payroll for accuracy.

Manage PTO for our hiring client and prepare leave report following each payroll

Provide support to other departments for accounting and special reports, accounts payable and commission reports.

Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.

Attendance and punctuality are essential functions of the position.

SUPERVISORY RESPONSIBILITIES: None.

TRAVEL REQUIREMENTS: None.