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Marketing Traffic Coordinator

Zillion Technologies
Vienna, Virginia, United States
April 20, 2019


Job Title: Marketing Traffic Coordinator

Location: Vienna, VA

Duration: 12+ months


The ideal candidate doesn't need to have a marketing degree. More importantly, I'm looking for someone who has an interest in the marketing process and who is truly well-organized and has experience in managing projects (whether in college or in a professional capacity). They need to be pro-active and curious, problem-solver and have strong communication skills -- they'll interact across the marketing team as they open up jobs in our project traffic system, ask questions and make needed adjustments during the project execution process.

It would be great to see candidates who already have some exposure/experience in project management software -- especially in marketing.

Marketing Traffic Coordinator

• Initiate project set up for campaigns and individual projects by creating accurate schedules for marketing programs in the project management software system (Workamajig).

• Decipher important information based on a Creative Brief containing key dates, scope of work and delivery channel.

• Confirm creative resources with managers and assign in Workamajig.

• Demonstrate an ability to monitor schedules and workflows so task dates and deadlines can be met.

• Communicate with marketing team regarding workflow to ensure tasks are monitored and achieved.

• Prioritize a high volume of project set up, perform schedule maintenance, adjusting schedules and due dates to reflect real time status.

• Identify and vocalize areas within project workflow that have potential for process improvement.

• Assist in execution of routing documents, communicating accurate distribution of marketing materials to internal stock and third-party destinations. Document the receipt and delivery of materials in the project management software system.

• Assist in management of finalized marketing materials to our digital storage system, the Marketing Virtual Library (aka Revbase). Users of the Revbase system must follow specific instructions to upload and archive materials to provide a visual reference for stakeholders across the credit union. Identify and input descriptions and keywords in Revbase to enhance search function for users. Troubleshoot upload issues or assist users of the system if they are having trouble finding completed projects. Ensures Compliance approval emails are uploaded with all projects.

• Act as back up for posting local member events on in-branch digital signage using SCALA system.

• Work with marketing reps and business unit to communicate accurate version control to Inventory Control Team.

Minimal administrative duties:

• filing and distributing samples to writers, designers, reps and job folders.

• 1-2 years of experience in similar environment

Key skills/abilities needed for this position:

• Experience inputting and monitoring job schedules and workflows in project management software.

• Strong attention to detail.

• Ability to prioritize work in a fast-paced environment.

• Effective collaboration with business partners.

• Effective problem resolution skills and initiative to respond to unexpected issues in a timely and accurate manner.