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Stock Plan Manager II / Payroll Manager

ATR International
Pleasanton, California, 94588, United States
July 16, 2018

Job Title: Stock Plan Manager II / Payroll Manager

Job Location: Pleasanton, CA

Job Duration: 3 Months

Job Description:

We are seeking a Stock Plan Manager II for very important client

The company is a prepaid and payments network, a market leader in card-based financial solutions and the

largest provider of third-party prepaid cards. The company develops unique products in easy-to-use formats

and delivers them to consumers through an exclusive Partner retail network of leading grocery, mass, drug, convenience, and specialty retailers in the United States, Australia, Canada, Mexico, France, the United Kingdom and Japan. This proprietary network includes nearly 80,000 stores and reaches more than 165 million consumers each week. Headquartered in Pleasanton, California, the company has offices in New Jersey, Chicago, Toronto, Mexico City, Paris, Sydney, London and Tokyo. The company has total worldwide staff of more than 600 people with annual activation revenue exceeding US $4 billion.

The branded display “The Gift Card Mall” is designed as a compact in-store rack that holds a wide range of card offerings (500+ in the US). This innovative program provides a turnkey solution for increasing customer traffic and basket size while delivering one of the store’s highest profits per square meter – without any additional inventory cost. The company also distributes prepaid telecom cards and prepaid (open loop) gift and debit cards while continuing to expand the gift card product categories and channels of distribution.

The company was created in 2001 as a division of Safeway Inc., a well-established American grocery retailer, and in 2003 was incorporated as a separate entity majority owned by Safeway Inc. The company has since then developed a broad network of grocery, pharmacy and convenience retailers and become the largest distributor of prepaid gift cards in the United States (US).

Position Description:

Manager of payroll at the company is responsible for processing, paying and administrating pay and benefits for more than 600 US employees. Payroll manager will be responsible for working with out sourced payroll administrator as well as with the company HR. Payroll manager should have strong attention to detail, excellent time management skills and ability to service employee payroll questions/concerns. Manager will oversee one staff.

This position is located in Pleasanton, California.


Key Responsibilities include:

-Manage and guarantee weekly disbursement of multi-state payroll, including garnishments, benefits and taxes 500+ employees consistent with federal and state wage and hour laws

-Ensure the processing of new hires, temporary workers, transfers, promotions and termination's is accurate and timely

-Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations

-Work closely with Corporate Accounting and Stock Administrator on settling certain equity transactions including cash settlements and payroll taxes

-Partner with HR & Benefits on alignment of roles and responsibilities over recently implemented system

-Audit W-4s, payroll balance sheets, YTD earnings, etc.

-Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)

-Ensures compliance with all applicable federal, state and local regulatory reporting requirements and guidelines, and compliance with all internal Policies and Procedures and internal controls.

-Manage payroll process service provider to ensure all aspects of the service level agreements are met

-Manage and serve as subject matter expert for all payroll-related systems, including ownership of ADP and international affiliated payroll systems, timekeeping system, and unemployment filings, to include enhancements, changes, and upgrades

-Maintains knowledge of existing and new payroll related legislation; enforcing adherence to requirements and advising management on needed actions.

-Maintains confidentiality of sensitive employee data; ensuring all payroll information, files and records are maintained in accordance with federal, state and local regulations.

-Assist in the completion of internal and external payroll tax and accounting audits

-Manage junior payroll accountant

-Act as primary liaison with hourly and salaried personnel on payroll inquiries and issue resolution

-Communicate and actively partner with HR to review cross-departmental impacts and reconcile data sharing


The ideal candidate will possess the following skills:

Qualifications Required:

-10+ years’ experience managing a multi-state payroll department, with minimum of 3 years of supervisory experience

-Extensive knowledge of ADP

-Proficient at MS Office (especially Excel)

-Thorough knowledge of payroll tax laws and regulatory and financial requirements at the federal, state and local level

-Strong knowledge of federal and state wage and hour laws, as well as payroll and government reporting procedures, including knowledge of garnishment, levy and child support processing.

-Excellent organizational, interpersonal, time management, written and oral communication skills, including strong customer service skills.

-Ability to successfully manage multiple priorities

Qualifications Preferred:

-Certified Payroll Professional designation preferred.

-Bachelor's degree in business, accounting, finance or related field preferred

-Experience with the management of an outsourced payroll service

-Equity stock administration experience preferred (Equity Edge)