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Administrative Assistant

Company:
James City County
Location:
Williamsburg, Virginia, 23187, United States
Posted:
July 13, 2018

Description:

13,270 / year + Part-Time County Benefits (20 hours / week)

James City County Social Services seeks an individual to perform responsible work providing administrative support for the Housing Office.

Responsibilities:

• Reply in person, by telephone, or by correspondence to inquiries from visitors and callers; provide information on departmental policies and procedures, programs or services; refer complex inquires to the appropriate person.

• Produce letters, memoranda, reports, forms, invoices, purchase orders, etc., work from rough drafts, voice recordings, hand written notes, oral instructions, or established procedures; develop and maintain reports; attend meetings; take, transcribe, and distribute minutes; assist in maintaining waiting lists for Housing Choice Voucher and other programs; assist with planning events including creating brochures and newsletters and other event logistics.

• Follow established procedures to provide complete and accurate documentation as required by funding agencies.

• Update information required by funding agencies by contacting landlords and property management firms to complete rent reasonableness determination, and utility companies to assure utility allowance amounts are current.

• Participate in regional efforts to coordinate data collection on homeless; maintain files and record management systems in accordance with federal and state requirements.

• Monitor office supply stocks and equipment maintenance and orders necessary supplies in accordance with procurement requirements.

Requirements:

• Any combination of education and experience equivalent to a high school diploma, associate’s degree in public administration, business, or related field preferred; and, some experience in responsible administrative support and office work.

• Skill in use of computer software, especially Microsoft Office Suite.

• Ability to maintain complex records, to assemble and organize data, and to prepare reports from such records; deal with other employees and the public in an effective and courteous manner.

Accepting applications until position is filled. Only online applications to our website will be considered. To apply, please visit the James City County Career Center at jobs.jamescitycountyva.gov