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Procurement Team Lead

ATR International
Menlo Park, California, United States
July 16, 2018

Job Title: Procurement Team Lead

Job Location: Menlo Park, CA

Job Duration: 12 Months

Job Description:

We are seeking a Procurement Team Lead for a very important client


Organize, lead and manage a team of Procurement Specialists in full accordance with client’s purchasing policies, Standard Operating Procedures (SOPs) and expectations.

-Manage the assigned team to make sure they follow uniform processes.

-Provide guidance to the team for the efficient and adequate management of end-to-end Procure-to-Pay process including supplier on boarding, data validation, purchase requisitions, approvals, purchase orders, change requests, reporting and analysis.

-Manage, mentor, and periodically evaluate the performance of individual Procurement Specialists in accordance with client’s policies and procedures.

-Responsible for teams’ performance including SLAs and KPIs.

-Responsible for quality and timely issuance of purchase orders. Review, update, and maintain purchase orders until they are closed.

-Responsible for reviewing and approving purchase requisitions for quality.

-Responsible for producing Monthly/Quarterly/Yearly Metrics for Procurement Operations and Vendor Management teams.

-Responsible for publishing weekly status reports for procurement team and stake holders.

-Implement process changes and improvements within the business, cross-functional teams and Procurement Specialists.

-Perform other duties such as transactional procurement activities, as needed and directed by the Procurement Operations Manager.

-Responsible for the adequate management of escalation's to resolve all purchasing and payment issues.

-Responsible for the training of the procurement team and business in strategies, processes, policies, and procedures.

-Collect and verify monthly accrual amounts from suppliers for FP&A.

-Perform root cause analysis for defective invoices and train suppliers on proper invoicing procedures to reduce recurring issues.

-Responsible for appropriate communication between procurement specialist, business, buyers, finance, vendor manger and suppliers.

-Responsible for creating budget codes and agile part numbers accurately in the system.

-Assist Procurement Operations Manager with projects. Manage a strict timeline for deliverables.

-Responsible for the training of the procurement specialist and business in strategies, processes, policies, and procedures.

-Participate in new purchasing tool requirements gathering process, test products, and provide meaningful feedback to drive enhancements.

-Report all bugs to IT, keep track of the issues and ensure they are resolved timely.

-Collaborate with key persons to ensure clear communication of the specifications and expectations of the company.

-Actively manage the procurement Wiki page - promote and champion the use of best practice to ensure compliance with the organization’s policies and procedures.

-Develop and maintain strong collaborative relationships with key stake holders and vendors.

-Collaborate effectively across different organizational levels, functions, businesses, and geographies to understand procurement goals and objectives.

-Interface with Global Security Key Stake holders to plan and prioritize procurement activities.

-Coordinate internal and external meetings.

-Coordinate reporting efforts for 10+ stake holders.

-Responsible for operational relation management with vendors.

-Responsible for SOPs creation, continuous improvements and updates.

-Responsible for timely and accurate data inputs in system and continuous improvements


The ideal candidate will possess the following skills:


Job Summary:

The Procurement Specialist Lead for Global Security is responsible for managing a team of Procurement Specialists, development and implementation of innovative and sustainable procurement guidelines, procedures, and policy. The lead reviews all aspects of the procurement process and provide on-going support to team. The lead develops and maintains close working relationships and acts as the liaison between internal and external departments.


-Must have 3-5 years procurement background.

-Ability to lead a team and manage people.

-Superior Microsoft Excel and PowerPoint skills.

-Strong knowledge of Oracle sourcing and procurement tools.

-Must be tech savvy and ability to learn various internal tools to perform job duties.

Additional Requirements:

-Ability to work effectively within deadlines in a fast-paced, growing environment.

-Strong organizational skills with attention to detail and follow-up.

-Excellent verbal, written, and interpersonal skills.

-Ability to build relationships within all levels of the company.

-Experience in budgeting, accrual and cash flow processes.

-Proven skills in consulting with internal/external business clients.

-Highly motivated and able to think clearly under pressure.

-Ability to drive change and improve end-to-end processes.

-Proven ability to flourish in an environment of fast growth and ambiguity.

-Ability to interact with employees at all levels, develop cooperative working partnerships and contribute to teams.

-Proven ability to handle highly visible, complex procurements and effectively communicate goals/objectives to peers or upper management.

-Able to prioritize and use available tools to be highly productive and manage high volumes.

Education: Bachelor’s degree in Business Administration, English, Journalism, Public Relations, Engineering, Computer Science, Technical Communications, or similar fields.