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HR Admin

Company:
DatamanUSA LLC
Location:
Falls Church, Virginia, United States
Posted:
November 13, 2018

Description:

Title: HR Admin

Location: Falls Church, VA

Duration: 7 Months (C)

Job Description Details:

Order materials such as binders, badges/badge holders, tent cards, books, photo frames, pens, pins, and additional materials and supplies for the team and cohorts and any additional needs in a timely manner, considering cost and efficiency

Maintain current, organized and easy to use files identifying preferred vendors and contact information

Budget, Tracking Expenses

Know and accurately use various budget codes and categories (project #s, allowable vs. unallowable, etc.), anticipated vs. realized expenditures (those made with Purchasing card as well as by PO), PO invoice/payment status, etc. for the ultimate purpose of calculating participant chargebacks. The work of this role feeds the calculation of participant chargebacks which is led by another role.

Program Delivery Support

Distribute materials and arrange room prior to first participant entering the room (set-up completed a day in advance), ensuring alignment with Program Leaders’ needs regarding placement, items needed, etc.

Ensure professionalism in language, behavior and attire are reflected at all times.

Take notes of follow-up actions when in the classroom and in meetings then publish them to ensure follow up occurs

Anticipate needs of the participants to ensure efficiency. Examples: be ready to run microphones, ensure catering is on time, as planned, an accurate quantity, etc.

Anticipate and ensure sponsors and speakers have their needs met to deliver their portions of the sessions professionally (e.g. water, working personal mics with back-ups, any specifics they request, etc.)

Anticipate order and monitor catering needs and individual participant needs for internet access, printing, nursing rooms, etc.

Prepare materials for the sessions as needed, print name tents, prepare name badges, and coordinate print jobs. Organize and put together participant binders and handouts.

Be present at all cohort events to ensure they run smoothly.

Travel & Concur

Book efficient and affordable travel and complete timely expense reports for self and team members, as needed, both in accordance with company policy, procedures and processes

General Administration

Maintain calender of department director, including scheduling meeting, accepting meeting notices, looking ahead to make revisions as needed due to overlaps, etc.

Create course certificates accurately and thoroughly

Coordinate meetings for design sessions and similar, ensuring accurate reservations, dial-in information, etc.