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Executive Assistant

ATR International
Waltham, Massachusetts, 02451, United States
July 16, 2018

Job Title: Executive Assistant

Job Location: Waltham, MA

Job Duration: 6 Months

Job Description:

We are seeking a Executive Assistant for a very important client

How you’ll make an impact

When you’re part of the team at the company, you’ll do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe. Your work will have real-world impact, and you’ll be supported in achieving your career goals.

What you will do

As an Administrative Assistant, you'll be at the center of fast-paced growth, using your stellar office and project management skills to support a Vice President in our corporate headquarters. You’ll use discretion and diplomacy while working with stake holders across the company, and your mastery of time management, logistics planning, organization, and attention to detail will rival professional planners. Another, yet most important responsibility will be flawless calendaring/travel planning. It’s essential the leaders get where they need to be with ease and on time.

In addition you will:

-Learn the primary business objectives for the leaders to anticipate support needs

-Schedule and coordinate complex executive meetings, bringing together geographically dispersed teams, managing all logistics, document creation and distribution, and documenting follow-up actions, and ensuring completion of those items

-Ensure the leaders get where they need to be on time through planful meeting scheduling and arrangement of complex global, multi-city travel

-Collaborate and build relationships to drive results in a global-matrixed organization experiencing change and transformation

-Prepare and reconcile time and expense reports and perform audits as necessary

-Utilize the full suite of Microsoft office products to prepare high quality correspondence, reports, and presentations


The ideal candidate will possess the following skills:

How you’ll get here

-Associates Degree or combination of education and experience (5 or more years); Bachelors degree preferred

-5+ years of executive assistant experience in a fast-paced, professional office environment – large organization preferred

-Solid experience to independently identify, analyze, and solve problems with creative and successful solutions

-Skilled and experienced in the art of organization and time management to juggle multiple priorities with competing deadlines

-Demonstrated success being keenly tuned in to customers, managers, peers, and others for strong teamwork and relationships

-Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions

-High discretion with experience managing extremely sensitive/confidential information

-Solid judgment, tact, and diplomacy skills in dealing with internal and external customers