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Contracts Advisor

Artech Information Systems
Gaithersburg, Maryland, United States
January 18, 2019



Job Description:

Title: Contracts Advisor

Job Id: AZNJP00007607

Location: Gaithersburg, MD

Period: 12 months

Job Summary

This role is required to ensure prompt completion of contracts and timely payment of vendors and partners.

Essential Job Duties:

• Drafting, issuing, negotiating and finalizing a variety of templated agreements utilizing the iSave system.

• Tracking progress of contract activities, providing status updates to internal and external parties, compiling and analyzing contract data, and maintaining historical contract information.

• Serve as a liaison for the US Oncology and Market Access functions by communicating relevant information, ensuring contract task owners complete their assignments, and facilitating/ coordinating business owner involvement.

• Use iBuy purchasing system to create purchase orders (PO) for executed procurement agreements and HCP payments not processed through ViewPoint.

• Confirm completion of goods/services as expected and invoiced. Ensure payment is processed to terms. Work with vendors and accounts payable to resolve payment issues.

• Provide technical/system (iSave, iBuy, ATLAS) guidance and direction to other employees and third party vendors.

• Maintain department trackers in Excel and/or SharePoint.

• Manage client and third party expectations and deliver results within established timelines.

Position Requirements:

• Frequently uses general knowledge of contracting practices, techniques and industry practices/standards. Understands the intent of contractual language and is able to represent and defend the Business Owner’s position.

• Works under general supervision and work may be reviewed by Contracts Manager for accuracy.

• May draft less complex agreements using legal-approved templates and approved alternative language with guidance and/or review from Contracts Manager and/or Legal as required.

• Uses critical thinking skills to review contract redlines for understanding and intent. Secures additional input from Contracts Manager, Legal, and/or Procurement as needed before responding to the other party.

• Effectively manages multiple contracting priorities in a timely manner to meet the internal and external customers' needs and proactively provides status updates on contracting activities to internal customers. Takes on process improvement projects as assigned and seeks regular input from Contracts Manager regarding project direction.

• Streamlines coordination between teams (Legal, Procurement, Finance, and Compliance) and works to standardize and improve processes to deliver faster, more reliable and predictable services.

• Conducts historical analysis of any existing vendor contracts and reviews with key internal partners/stakeholders.

• As needed, supports customers and/or Sourcing in negotiating contract terms and conditions.

• Serves as liaison between the US Oncology departments & other business units by communicating relevant information, ensuring task owners complete their assignments, and facilitating/coordinating business owner involvement.

• Monitors existing customer contracts using approved performance methodologies, tools, etc.; includes identifying and recommending opportunities for improvement.

• Maintaining SOX compliant activity, advising the team on policy.

• Works closely with external vendors and partners. First point of contact for all contractual and financial matters relating to US Oncology.

• Proactively make and implement recommendations to streamline end to end process to improve turnaround times and accuracy of data without compromising quality.

• Plan, develop and adjust work methods and procedures to optimize use of Ariba, SAP, Viewpoint, SharePoint and ePay applications.


Bachelor’s Degree (general business, managed health care, legal or finance disciplines are preferred) or equivalent experience

MBA or other related graduate-level degree is a plus


• 5 or more years of contract experience

• Demonstrated knowledge of procure to pay process and experience with multiple procurement and contract management systems is required

• Previous contract development or related experience in the pharmaceutical/biotech or related industry is preferred

• Demonstrable knowledge of, or aptitude to learn, current policies and guidelines that affect contracts, compliance etc. in a highly regulated environment

• Must demonstrate a high level of proficiency with Microsoft Word and Excel

• Knowledge of compliance with Federal Open Payments legislation a plus.

Required Skills:

• Strong written and verbal communication skills and intermediate to advanced proficiency in Microsoft Word and EXCEL is required as well as demonstrated ability to quickly learn new systems, processes and skills.

• Ability to effectively interact with internal and external stakeholders in Sourcing and Procurement, Accounts Payable, Legal Affairs, Compliance, US Oncology and Medical Affairs staff is required.