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Senior Administrative Assistant Engineering TX #5001

Company:
Absolute Opportunities
Location:
College Station, Texas, United States
Posted:
November 14, 2018

Description:

Senior Administrative Assistant – Engineering – TX #5001

Relocation No

Location College Station Texas

Job Description

Company is currently seeking a flexible, motivated Senior Administrator to assist our project team. This position provides project support, including meeting notes and documentation, tracking action items, document processing, filing, and other related tasks; basic office administrative support, including document processing, filing, office related errands, shipping and other related tasks; and special projects as direct by your supervisor.

The successful candidate will have 10+ years of experience supporting leadership team members and employees in a fast paced office environment. The selected candidate must be a self-starting individual with a track record of handling and maintaining sensitive company personal information. The successful candidate should also be able to prioritize work within a multi-tasking environment.

Job Duties:

Ability to handle multiple projects and flexible to change

Interface with engineering and client leadership and handle sensitive information with discretion and accuracy

Follow up on action items

Sorts and routes incoming mail; prepares outgoing mail

Maintains office supplies

Maintains filing system (marketing, project, and general information)

Project support, including meeting notes and documentation and document processing

Prepares local office expense reports and payroll for processing to Corporate

Prepares local office accounts payable/accounts receivable for processing to Corporate

Required Skills

Demonstrated proficiency in Outlook and the Microsoft Office suite

Experience in scheduling and meeting coordination, calendar management, travel arrangements, and expense reports

Demonstrated effective verbal and written communication skills

Ability to stay on top of task deadlines and due dates

Ability to respond quickly and effectively to non-routine requests and situations

Highly proficient in organizing data and documents

Flexible and open to new ideas and ways of accomplishing tasks

Willingness to work collaboratively with other administrative personnel

Ability to work both independently and within a team environment

Must demonstrate a high degree of professionalism

Short hand experience a plus

High School Degree or Equivalent

10-15 years of administrative experience

Executive level administrative experience preferred

Bottom line requirements we need notes on with candidate submittal:

1. 10+ years of experience supporting leadership team members and employees in a fast paced office environment.

2. Demonstrated proficiency in Outlook and the Microsoft Office suite.

3. Experience in scheduling and meeting coordination, calendar management, travel arrangements, and expense reports.

4. Local.