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Executive Assistant - RT

Absolute Opportunities
San Jose, California, 95103, United States
February 14, 2018

Executive Assistant - RT

San Jose, California 95103

Looking for somebody with Executive Admin experience in large companies (pref tech). Willing to relocate applicant if they are outside the Bay Area.

Job Requirements:

This position requires the individual to exercise judgment and initiative, practice a high degree of flexibility, operate effectively in a fast moving environment and multi-task in order to get the job done

Handle details of a highly confidential and critical nature and maintain confidentiality

Calendar management responsibility for internal and external meetings–using insight, decision-making, and prioritization skills with regards to managing action items

Preparing and managing confidential information. Being privy to such sensitive information there is a need to maintain good practice with integrity and diplomacy

Planning/project management skills to coordinate employee/client events

Managing and reconciling expense reports and purchase requisition submissions

Providing back-up support for other members of the administrative team

Ability to interact comfortably and skillfully with senior level executives within and outside the company, as well as with customers, vendors and visitors

Resolve time sensitive issues with a high degree of precision and exhibit strong organizational, written and verbal communication skills

Anticipate the needs of the executive’s team

Credibly and competently interact with other executive assistants and managers

Proficiently utilize MS Office applications; Word, Excel, PowerPoint and Outlook

Basic Qualifications

Bachelor's or Associates Degree in business related field is desired.

Minimum of 5 years of executive administrative experience.

Outstanding planning and organizational skills

Attention to detail

Ability to prioritize, adhere to deadlines and multi-task

Strong Technical skills: proficient in MS Office including Excel, PowerPoint and Outlook

Excellent communication skills; ability to prioritize, take direction, and work independently on projects.

Customer focused attitude is a must!

Ability to learn new technology, processes, and change directions quickly

Ability to be effective and efficient in a fast changing environment

Ability to handle confidential information with diplomacy and tact.

Compassionate. Excellent people skills

Desire and ability to positively influence the culture of the department and the company.

Have a genuine interest in the business and want to understand how we function, why we function, who our clients are, and what our industry is about.

Ability to create and maintain effective relationships

Professionalism, attention to detail, and integrity

Possess excellent organizational and communication skills, be comfortable making decisions, and be comfortable working on initiatives that require confidentiality

Sense of humor, desire to have fun

Willing and able to help others maximize their engagement with the company

Extremely organized with exceptional follow through

Individual must be a team player

Required Knowledge, Skills, and Abilities:

1. Bachelor's or Associates Degree in business related field is desired.

2. Minimum of 5 years of executive administrative experience.

3. Proficiently utilize MS Office applications; Word, Excel, PowerPoint and Outlook

4. Outstanding planning and organizational skills

5. Present Salary?

6. Salary Expectation?

7. Must be a US Citizen or Green Card holder?