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Administrative Assistant

East Hanover, New Jersey, United States
April 05, 2018

Successful candidate must be a team player who can handle multiple assignments while proactively reaching out within the organization to find solutions, anticipate needs of manager, have excellent attention to detail, and function as a partner.

Responsible for: heavy calendaring, travel arrangements, processing expense reports, Ariba purchasing, arranging video conferences and internal /external meetings, writing staff meeting minutes with action items, and proven ability to learn new technologies.

- Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner.

- Excellent interpersonal and written/oral communication skills required for interaction internally and with external partners, ability to lead by influence, and design and improve admin processes.

- May be responsible for composing correspondences and communicating information on behalf of manager.

- Create and prepare routine presentations/memos/reports for approval; must have the ability to work with financial/budget headcount reporting systems to provide tracking reports.

- Manage approval and authorization process on behalf of supervisor for purchasing; exercises pre-determined spending authority.