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Executive Assistant

Artech Information Systems
Cambridge, Massachusetts, United States
January 18, 2019


Job Summary

Posting Title: Executive Assistant

Job Id: BIIBJP00008940

Location: Cambridge, MA

Duration: 6+ Months

• Provides exceptional support for the Executive Vice President of Global Therapeutic Operations (GTO), a member of the CEO's Executive Committee (EC)

• Heavy calendar management - uses own discretion to rearrange/ reschedule meetings as required and ensures appropriate time management.

• Coordinates frequent, internal and/or external meetings often of a confidential nature. Arranges all aspects of weekly or monthly meetings of high complexity and size. Organizes the agenda and logistics for the monthly GTO Leadership Team meetings with attendees from all over the Globe connecting using technology.

• Must have the ability to work with other EC Executive Assistants as well as the other EA's on the GTO Leadership team to coordinate meetings, materials and other tasks as necessary.

• Must be able to handle confidential material.

• Heavy travel management - especially international travel - must be able to proactively troubleshoot and address travel conflicts. Generates detailed itineraries, including arranging visitor offices and coordinating office support needs in satellite locations.

• Provides document support for presentations / meetings; assists in the creation of slides, charts, graphics.

• Prepares and submits expense reports; prepares check requests and processes invoices.

• Must have excellent communication skills, proficiency with computers, including MS office suite and the ability to quickly learn new technologies and processes. Familiarity with biotechnology / pharmaceutical industry a plus.

• Demonstrated experience problem-solving and proactive dealing with complex, ambiguous situations with diplomacy and tact.

• Demonstrated experience in execution and accountability for project coordination and, or management.