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Federal Contracts Specialist

Company:
Basmaya For General Trading & Logistic Solution Com.
Location:
Amman, Amman Governorate, Jordan
Posted:
February 14, 2018
Description:

Available Vacancy for American Citizens in Amman – Jordan

We are seeking the highest caliber staff in our company procurement division

(Federal Contracts Specialist & Bidding & Tender Analyzer)

Interested applicants should ensure that their application includes all necessary information and meets all requirements

The Contracts Specialist will provide relevant discipline knowledge and expertise of Federal Contracting Business to provide Contracts support to the business.

The applicant should have excellent experience in federal contracts & United Nation contracts & the NGOs contracts and requisitions federal law, and have good knowledge in its terms & conditions.

The applicant should have experience for 5 years in this business field.

Foreigners who are holding (American Citizenship) or (British citizenship) who lives in Amman-Jordan or willing to travel & live in Amman – Jordan are preferable to this position.

Role and responsibilities

• Development of contracting strategy and award papers for Contract Managers / Contract Sponsors approval.

• Support the review, preparation and submission of tender, contract negotiation and administration for the geographic area of coverage.

• Responsible for the review, preparation and submission of tenders and commercial proposal for the geographic area of coverage, including liaising with the assigned personnel for the various disciplines in accordance with defined schedules and deadlines.

• Preparation of Invitation to Tender / bid packages, including instructions to bidders, proposal form, general terms and conditions, special terms and conditions, and commercial exhibits as appropriate.

• Issue approved contract ITT / bid package to approved bidders, manage the receipt and clarification process (including close out of contractual and commercial qualifications) expedite responses; prepare formal commercial evaluation of bids and recommendation to award.

• Conduct regular searches on the database to identify tender opportunities.

• Definition and implementation of a winning bid strategy ensuring a breakdown of tender requirements and coordination of all technical, commercial and financial aspects of the estimation and proposal creation process (including pricing structures, subcontract partnerships etc.)

• Present tender approach/strategies to upper management and clients

• Risk Tracking and management throughout the bid process.

• Manage the overall Tender Process from reviewing information about demands to clarifying bid conditions and management of the tender preparation

• Manage the bid budget

• For RFIs/RFPs/RFQs

o Drive the RFI response

o Support sales with any parts of RFIs

o Coordinate and produce the proposal response

o Introduction and implementation of all necessary proposal procedures and processes

o Scheduling and running proposal kick-off meetings, leading sessions, facilitating key review meetings, final document review, coordinate proposal governance/sign off, document productions and delivery of completed proposal

o Dissect and review tender documents in detail and validate summaries

o Identify and summarize potential “red flags” in tender material

o Identify what costs/rates need to be procured and what can be sourced

o Drive procurement (establish costs/rates) of the relevant services offered to customers

• Prepare and issue approved contracts and contract amendments to selected contractors.

• Maintain and log all contract change authorizations and amendment.

• Searching For RFQs "Request For Quotations" and the RFPs "Request For Proposals" in most of the governmental websites and Federal pages, and download it & analyzing the terms & conditions of each RFQ or RFP.

• Finding contracts and qualified companies to attend and achive these RFQs & RFPs.

• Attend clarification and other necessary meetings with contractors and prepare meeting notes.

• Provide support in the contract administration, including the preparation and control of any amendments/variations.

• Assist the Director of Marketing in review all (Government & NGO & United Nation & Other Companies Customer) Tenders & Requirements and conduct gap analysis whilst collaborating with other disciplines to establish tendering strategy for the specific customer requirements.

• Facilitate resolution of invoice queries with Accounts Payable/Contractor.

• Assist in resolution of contractual variations and claims and other commercial and contractual issues.

• Facilitate and carry out active contract management for the life of contracts.

• Provide contractual and commercial advice to contract sponsors during contract duration.

• Close out contracts on completion, facilitate contract close out meetings.

• Liaison with Legal and Commercial Departments as required.

• Ensure that all corporate and statutory requirements are rigidly observed and adequate records maintained to substantiate all strategy and award recommendations

• Preparation of PO Call-Offs against existing contracts.

• Monitoring of Supplier / Contractor performance via (First Point Assessment); Purchasing activity as required.

• Will support sales by processing international and domestic tenders, as well as delivering accurate and professional tender responses to customers.

• Will oversee all aspects of proposal preparation, ensuring quality and compelling bids are submitted in a timely manner.

• The ideal candidate will review all customer requirements to ensure that they are met in the proposal and collaborate with a wide variety of involved parties to include all necessary information within the proposals. Must be comfortable working at CEO/Director Level (internal and external customers).

• The Tender Bid Support Specialist function will provide support to LAD Tender Management Department in implementing robust post tender review processes, and identification of business revenue win/loss opportunities. This position is responsible for the review and preparation of supporting documents for public procurement activities

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications and skills

• Demonstrable understanding of operations, maintenance and materials management of each signing contract.

• Bachelor’s degree in Business or Engineering or similar.

• 5+ years’ experience in a similar role with an international contractor (preferred) or service provider & tender or pricing matter.

• Tendering, Bid management and Proposal writing. Excellent written skills with good technical background.

• Fluent in English (verbal and written) with the ability to work with internal onshore teams and offshore personnel.

• Excellent attention to detail, excellent communicator with strong written English language skills.

• Ability to think strategically

• Ability to challenge others to keep a bid on course

• Prior experience of coordinating or writing tender responses .

• Prior tender writing experience in the Facilities Management sector or similar industry

• A pro-active high achiever with high energy levels, who is used to working under pressure and to tight/challenging deadlines.

• Strong organizational and project management skills

• Strong analytical skills.

• Understanding of a tendering process.

• Strong financial business acumen.

• Effective oral and written communication skills with excellent interpersonal skills

• Managing processes, analyzing info, and problem-solving skills

• Must be able to prioritize and plan work activities as to use time efficiently

• Excellent analytical skills, disciplined, organized and willing to travel.

• Strong communication, networking, collaboration and well developed team working skills at all levels.

• Team players and should be able to work independently with minimum supervision. Good working knowledge on MS office, PPT, Excel, MS Project, Visio.

• Strong IT and admin skills.

• Experience working offshore would be highly advantageous.

• Must be able to demonstrate strong skills in managing an extensive contract portfolio.

• Strong communication, networking, collaboration and well developed team-working skills.

• Ability to plan and priorities.

• Hands-on, committed self-starter, able and comfortable to work on own initiative .

• Highest standards of ethical and professional behavior, consistent with the company’s values and business conduct policies.

Work Environment

• This job operates in a professional office environment as well as a warehouse environment (in which adhering to safety rules is a must). This role uses standard office equipment such as computers, laptops, phones, photocopiers, filing cabinets and fax machines. Must be able to travel.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk, hear, see, and move around the facilities. This would require the ability to lift files/boxes, open filing cabinets, file, bend, twist, stand on a stool as necessary. Must be able to lift 20 pounds

Basmaya For General Trading & Logistic Solution Co. (BGTLS) provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

If you are interested please send us your (Resume / CV) to our E-mail : info@basmaya.com

BASMAYA (BGTLS)

For General Trading & Logistic Solutions Co.

Gardens, Wasfi Altal Street, Building 84, Off 303

Amman, JO ZIP CODE: 11954 P.O BOX: 954037

TEL-JOR : +962-799-801111