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Event / Administrative Coordinator

ATR International
New York, New York, 10003, United States
February 16, 2018

Job Title: Administrative Coordinator II

Job Location: New York, NY

Job Duration: 12 Months

Job Description:

We are seeking a Administrative Coordinator II for a very important client


-Manages event logistics, and execution for office social events using budget and strategy defined by Office Lead

-Owns planning, logistics, and execution for local Company Events using company-defined HR budget

-Works with Office Lead to organize calendar of events, including all hands and other company wide meetings

-Works with Office Lead and events team to manage event production vendors as needed using budget for individual events (ex: holiday party, summer party, TYKTWD)

-Collects feedback from attendees, hosts event debriefs, and compiles data on events to inform future planning efforts

-Partners with Office Lead, Facilities Team to influence and inform on office environment and amenities at 225, as well as event space needs as office grows

-Leads 225 Social Committee, leveraging other FTE who wish to participate in planning efforts by assigning tasks and ensuring completion.

-Maintain events wikis (restaurants, venues, offsite activities) and researches new additions to these categories nearby the office

-Enters and manages purchase orders, vendor onboarding, and SOW creation in partnership with finance

-Manages New York-branded Swag ordering, stocking, and distribution using budget defined by Office Lead


The ideal candidate will possess the following skills:


Minimum Qualifications:

-3+ years of experience in event planning for small & large organizations

-Strong time management, attention to detail, and ability to multitask across concurrent priority projects is essential

-Experience managing budgets

-Analytical and data-driven approach to solving problems

-Ability to take direction and input to develop effective event strategies that are engaging, innovative and will achieve the office goals

-Knowledgeable about regional venues, activities, and events resources

-Ability to thrive in a fast-paced environment

-Ability to build cross-functional relationships between departments

-Excellent communication skills in person, over the phone, and via email

-Ability to multitask and change direction quickly

-Comfortable working through ambiguity and uncertainty

-Experience working and collaborating effectively with cross-functional teams

-Proven negotiation and communication skills

-Proficient in using Microsoft Office Programs, Keynote, Outlook, Event, and Registration Tools