Account Assistant

Accounting Specialist (AP/AR – Logistics) (English/Spanish Required)

New Castle, DE

Description

Port to Port International is seeking a highly organized, detail-oriented, and experienced Accounting Specialist to support our accounting operations in a fast-paced logistics environment. This is a fully onsite position based in New Castle, DE.

This is a hands-on role responsible for managing high-volume transactions across accounts payable and accounts receivable, ensuring accuracy, timeliness, and strong financial controls in daily operations.

The ideal candidate is self-sufficient, able to step in quickly, take ownership of responsibilities, and work independently with minimal training. This role requires someone who thrives under pressure, operates with a strong sense of urgency, and consistently delivers accurate results in a deadline-driven environment.

This position also requires daily communication in both English and Spanish with vendors, clients, and internal teams.Requirements

Key Responsibilities

• Process and oversee high-volume accounts payable invoices, ensuring accuracy and proper approvals

• Maintain and reconcile accounts payable records and vendor statements

• Take ownership of vendor communication, resolving discrepancies and payment issues efficiently

• Prepare and issue customer invoices and support accounts receivable functions

• Assist with collections and proactively follow up on outstanding balances

• Support and contribute to month-end closing activities, including reconciliations and reporting

• Maintain accurate and organized financial records and documentation

• Collect and maintain vendor documentation, including W-9 forms

• Monitor vendor accounts to ensure proper payment terms and compliance

• Collaborate with operations and internal teams to ensure accurate billing and cost tracking

• Identify process improvements and support efficiency in accounting workflows

• Provide bilingual (English/Spanish) communication support across departments

Requirements

• Associate’s degree or higher in Accounting, Finance, or a related field preferred (or equivalent work experience)

• 3–5+ years of strong hands-on experience in accounting, accounts payable, accounts receivable, or similar role

• Proven ability to manage high-volume transactions with speed, accuracy, and minimal supervision

• Ability to take ownership of responsibilities and work independently with limited training

• Experience working in a fast-paced, deadline-driven environment required

• Bilingual in English and Spanish (written and spoken) required

• Strong attention to detail and organizational skills

• Ability to manage multiple priorities and meet deadlines consistently

• Strong communication and problem-solving skills

• Proficiency in Microsoft Excel

• Experience with accounting or ERP systems (QuickBooks, Sage, or similar) preferred

• Experience in logistics, transportation, or supply chain environment strongly preferred

Work Environment

This position requires a hands-on individual who is comfortable working in a fast-paced logistics environment with high transaction volume, tight deadlines, and a high level of accountability.

Compensation & Benefits

Salary based on experience and qualifications. Competitive compensation offered for candidates with strong Paylocity experience.

Port to Port International offers a comprehensive benefits package including:

• Medical insurance

• Dental and vision coverage

• 401(k) plan

• Paid time off (PTO)

• Paid holidays

• Opportunities for growth and advancement