Sign in

Office Administrative Assistant

Xura Inc.
Birmingham, Alabama, United States
$26 - 32/Hour
December 01, 2016

Job Title: Office Administrative Assistant

Flexibly Hours: Part-Time/Full-Time

Required: High School Diploma/Associate Degree/Bachelor Degree/Master Degree

salary: $26/$ 32 per hours

Administrative Assistant Job Description:

Office Team places a range of administrative professionals at a variety of office jobs in organizations worldwide. To assist you, we've developed an office job description for the positions we most commonly place, including everything from an administrative assistant job description to detailed information for file clerks, data entry specialists, customer service representatives, HR assistants and a variety of other office jobs. Performs administrative and office support activities for multiple Supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills, Internet research abilities and strong communication skills are required. Staff in this category may also have the title of Department Assistant, Coordinator or Associate. We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Administrative Assistant Job Duties:

Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.

Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; and implementing changes.

Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.

Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

Administrative Assistants perform clerical duties in nearly every industry. Some administrative assistants, like those in the legal industry, may be more specialized than others. Most administrative assistant duties revolve around managing and distributing information within an office. This generally includes answering phones, taking memos, and maintaining files. Administrative Assistants may also be in charge of sending and receiving correspondence, as well as greeting clients and customers.

Bookkeeping and Scheduling:

Administrative Assistants in some offices may be charged with monitoring and recording expenditures. Duties may range from creating spreadsheets to reporting expenses to an office manager. As such, some administrative assistants may be required to be knowledgeable in office bookkeeping software, such as Microsoft Excel.

Planning events like board meetings and luncheons may also be the responsibility of Administrative assistants. This may require researching vendor prices or inquiring about participants' availability. Other duties may include scheduling appointments and preparing presentation materials.

Successful candidates will possess the following attributes:

Strong organizational skills and a penchant for attending to the details; Demonstrate strong written and verbal communication skills, as responsiveness and the ability to represent the Dean’s Office with professionalism are crucial to success in this position. Proficiency using Microsoft Office Suite applications effectively, particularly Outlook, Word, and Excel and ability to multi-task, proactive with independent decision making, a self-starter, quick learner with awareness to meet deadlines.

If you are submitting an application that was used for job openings in the past, please make sure your information is current before submitting for this or other opportunities. Forward to the following Email address: