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Executive Assistant

ManpowerGroup Solutions
Feasterville-Trevose, Pennsylvania, 19053, United States
November 23, 2016

Performs advanced, confidential and diversified support to Vice Presidents or above applying broad based secretarial experience, skills and significant knowledge of organization and department policies and practices.

Organizing projects

• Assists Supervisor with organizing complex projects to daily workflow

• Uses advanced skills to efficiently manage multiple demands on Supervisor’s schedule and time, and assist with completion of key projects/priorities

Scheduling & screening

• Screens and organizes information, calls and correspondence for Supervisor

• Resolves most questions and problems, independently taking or coordinating the appropriate action, referring only the most complex issues to higher levels

• Coordinates the calendar, schedule, appointments, meeting rooms, materials and other facilities adapting as needed to support supervisor and organizational projects and objectives

• Coordinates and makes travel arrangements and itineraries

Support Coordination

• Coordinates and is responsible for special projects assisting Supervisor in project preparation and completion

• Creates diverse presentations, communications and correspondence, including documents of complex and confidential nature

• Develops, enhances and maintains forms, reports, charts and presentations utilizing various office applications and coordinating resources as needed

• Organizes and supports project and presentation preparation, mailings etc. to ensure their accurate completion and timely delivery

• Maintains budgets on projects, departments and other items to be tracked, noting issues and making recommendations in the process

Job Requirements

• High School Diploma or Equivalent required; Bachelor’s Degree is strongly preferred

• Minimum of 5 years broad based and progressive secretarial experience, with a minimum of 2 years in diverse executive assistance and/or project coordination required

• Proficiency in MSOffice products: Word, Excel, Power Point, Visio etc

• Excellent customer service, organization skills and attention to detail

• Ability to manage multiple demands, work independently and meet deadlines

• Demonstrated ability to handle confidential information, and ability to maintain professionalism in diverse circumstances

• Excellent judgment skills and dependability

• Proven project coordination ability

ManpowerGroup is an EOE/AA/Vets/Disabled Employer