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Executive Assistant

Company:
ManpowerGroup Solutions
Location:
Feasterville-Trevose, Pennsylvania, 19053, United States
Posted:
November 23, 2016
Description:

Performs advanced, confidential and diversified support to Vice Presidents or above applying broad based secretarial experience, skills and significant knowledge of organization and department policies and practices.

Organizing projects

• Assists Supervisor with organizing complex projects to daily workflow

• Uses advanced skills to efficiently manage multiple demands on Supervisor’s schedule and time, and assist with completion of key projects/priorities

Scheduling & screening

• Screens and organizes information, calls and correspondence for Supervisor

• Resolves most questions and problems, independently taking or coordinating the appropriate action, referring only the most complex issues to higher levels

• Coordinates the calendar, schedule, appointments, meeting rooms, materials and other facilities adapting as needed to support supervisor and organizational projects and objectives

• Coordinates and makes travel arrangements and itineraries

Support Coordination

• Coordinates and is responsible for special projects assisting Supervisor in project preparation and completion

• Creates diverse presentations, communications and correspondence, including documents of complex and confidential nature

• Develops, enhances and maintains forms, reports, charts and presentations utilizing various office applications and coordinating resources as needed

• Organizes and supports project and presentation preparation, mailings etc. to ensure their accurate completion and timely delivery

• Maintains budgets on projects, departments and other items to be tracked, noting issues and making recommendations in the process

Job Requirements

• High School Diploma or Equivalent required; Bachelor’s Degree is strongly preferred

• Minimum of 5 years broad based and progressive secretarial experience, with a minimum of 2 years in diverse executive assistance and/or project coordination required

• Proficiency in MSOffice products: Word, Excel, Power Point, Visio etc

• Excellent customer service, organization skills and attention to detail

• Ability to manage multiple demands, work independently and meet deadlines

• Demonstrated ability to handle confidential information, and ability to maintain professionalism in diverse circumstances

• Excellent judgment skills and dependability

• Proven project coordination ability

ManpowerGroup is an EOE/AA/Vets/Disabled Employer