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Affirmative Action Program Director

Indiana State Personnel Department
Indianapolis, Indiana, United States
November 16, 2016

Job Description:

The Indiana State Personnel Department is currently seeking an Affirmative Action Program Director. This employee serves in a professional capacity performing specialized duties in human resources administration activities. Position regularly provides expert guidance and acts as confidential consultant to Human Resource Managers, Directors, and other field staff assigned the Affirmative Action responsibility for their Agency/facility. This position compiles the Affirmative Action Plans/Policies for each State Agency/facility required to submit an affirmative action plan.


• Gathers information regarding the hiring, separation, promotions, and demotions of employees to glean the necessary information to complete an agency’s individualized Affirmative Action Plan;

• Identifies and corrects errors/missing data in PeopleSoft fields used to create affirmative action reports, including the EEO4 reports;

• Develops and maintains queries for use gathering data used in the Affirmative Action Plans and Reports;

• Serves as liaison between State Agencies and the State Personnel Department;

• Complies with relevant state and federal employment regulations and apprises agency personnel of their responsibilities under the regulations;

• Utilizes PeopleSoft system and Microsoft Excel to track and report on employment activity and provide necessary data for making determinations and recommendations;

• Serves as content specialist and a resource concerning Affirmative Action for all agencies;

• Trains personnel regarding AA duties and how to compile the needed information;

• Performs duties in all areas of employee relations and AA/EEO/ADA as the workload requires and as assigned by the supervisor or division director;

• Analyzes the AA plan development process and partners with Business Systems Analyst to streamline data compilation while maintaining data integrity;

• Exercises judgment and discretion in establishing and maintaining good working relationships with elected officials, appointed boards, agency directors, department directors, and other governing agencies;

• Provides data explanations and suggests talent acquisition and talent management techniques to senior leadership and Human Resource Directors to improve AA plan outcomes and reduce adverse impact;

• Monitors AA plan data trends to proactively identify areas of concern;

• Partners with agency/facility Human Resource Directors during compliance audits/assessments with external stakeholders;

• Submits weekly reports detailing completion status of the AA plans;

• Seeks assistance of colleagues and supervisors when attempting to resolve disputes in assigned workload in an amicable fashion, regarding employment law, industry practices, and social policies to help parties reach an expedient resolution to minimize loss of employee wages, interruption of normal business operations, management liability;

• Performs other assigned duties individually or as part of various work groups or project teams as assigned by supervisor, division director or other SPD division or deputy director(s).