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Office Receptionists/Administrative Assistants

Aim Personnel
Weymouth, Massachusetts, 02189, United States
November 15, 2016

Attention all Office Receptionists/Administrative Assistants

AIM Personnel Services is currently recruiting for several companies located on the South Shore, which are in need of Office Receptionists/Administrative Assistants.

We are a full service staffing agency located in Hingham, MA. We offer Direct Hire, Temp to Hire and Temporary positions.

Administrative Assistant/Receptionist

• Greet and direct visitors and guests

• Screen and direct incoming calls

• Monitor calendars and coordinate client meetings

• Update and maintain database information

• Provide general administrative support

• Assist with special projects as needed

• Customer Service and Satisfaction

Contract Administrator

• Maintaining current contracts (various: including formal, short form, and annual contracts).

• Negotiating Contracts with Steamship Lines, IT and other Vendors

• Sending out POA's, Non-Disclosure Agreements

• Serve as the point of contact for customers on contractual matters. Act as contractual "middleman" between company employees and vendors, ensuring timely review and approval / reconciliation of variations.

• Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects.

• As needed, provide guidance on contract matters to account managers or other operational staff.

• Develop and implement procedures for contract management and administration in compliance with company policy. As appropriate, contribute to or influence company policies..

• Work with Finance to ensure consistency between contracts and freight invoices.

• Support Account Managers to ensure company services are offered with appropriate, competitive terms and conditions

• Monitor customer satisfaction with our terms and conditions and contracting practices. Recommend changes.

• Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation.

• Ensure contract close-out, extension or renewal.

Full time and part time shifts are available, Monday through Friday.

• Must have reliable transportation.

Looking to hire immediately! Please forward your resume or a brief description of your experience today