Entry-Level Office Assistant

Job Description

We are looking for a dependable, detail-oriented individual to join our team as an Entry-Level Office Assistant. In this role, you will be the first point of contact for our office, responsible for answering incoming calls, greeting clients, and creating a professional and welcoming experience for everyone we serve. You will support our team with day-to-day administrative tasks including confirming appointments, processing mail, filing and organizing documents, and maintaining an efficient and organized office environment. We are looking for someone who is reliable, organized, and takes pride in their work, with strong communication skills and a positive, team-oriented attitude.

Benefits

Hourly Base Salary + Bonus Opportunities

Flexible Schedule

Mon-Fri Schedule

Career Growth Opportunities

Responsibilities

Serve as the first point of contact for the office by answering phones and greeting clients with professionalism and positivity

Confirm and manage appointments to help keep the team organized and on schedule

Handle incoming and outgoing mail, including scanning, distributing, and organizing important documents

Maintain accurate and organized filing systems to ensure efficiency and compliance

Support daily office operations through administrative tasks such as filing, shredding, and data entry

Assist the team by taking on tasks that allow producers to stay focused on serving clients and generating business

Help maintain a clean, organized, and professional office environment

Requirements

Excellent communication skills and a confident, professional phone presence

Strong organizational skills with attention to detail and follow-through

Ability to multitask, prioritize, and stay productive in a fast-paced environment

Reliable, punctual, and consistentsomeone the team can count on every day

Positive attitude and team-oriented mindset

Comfortable learning new systems and handling basic computer tasks (email, data entry, document management)

Takes initiative and looks for ways to contribute

Must be able to work in-office during scheduled business hours

Previous office or customer service experience is preferred

Part-time