Executive Assistant Real Estate

954-***-**** *******@*****.***

Maria Cecilia Orelus

Objective Seeking a position with an organization where they emphasize increasing responsibility, personal growth, and professional achievement.

Decisive, action-oriented and results-focused professional with over fifteen years of experience. Driven by new challenges and desire to succeed in all endeavors. Immensely enjoy navigating all aspects of complex projects. Highly successful in developing relationships to bring projects to completion on time and under budget. Strong leadership, organization, and communication skills.

Experience 2006 - Present Hewlett-Packard LAR, Miami, Fl

Assistant Regional Director - Global Real Estate

• Scheduling meetings, conference calls, virtual classrooms, Halo rooms meetings.

• Assisting on projects.

• Manage complex calendars.

• Space management, space assignment, office moves.

• Supervise and manage office services and vendors.

• Maintaining security and access system.

• Building management landlord relations.

• Disaster recovery program.

• Compilation of data for reports, expense reports.

• Contacting maintenance, janitorial and repairs.

• Vendor management, purchase orders.

• Expense analysis, budgets, credit card reconciliation

• Translations English/Spanish as well as Spanish/English.

• Maintaining SharePoint up to date, same as local WebPages.

2005 – 2006 Telefónica Int’l Wholesale Services Miami. Fl

Executive Assistant

• Processing purchases and expense reimbursements

• Coordinating travel arrangements

• Managing executive’s calendar

• Scheduling meetings and conference calls

• Preparing presentations and translations

• Providing administrative support for team

1995-2005 IBM Latin America H.Q. Miami, Fl

Executive Assistant

• Managed complex calendars for very hectic executives.

• Coordinated schedules with internal and external executives for meetings and conference calls

• Reduced overhead cost on travel issues

• Created highly confidential documents, reports, presentations.

• Managed travel arrangements and expense reimbursements.

• Processed purchase orders for equipment, supplies and services.

• Resolved issues and collaborated with team to ensure efficient operation of business.

• Maintained excellent customer satisfaction ratings

• Coordinated shipments for seven Central American countries.

• Tracked all orders and shipments for channel.

• Processed billing, shipping, and ledger feed interfaces.

• Created weekly and monthly measurements reports.

• Reduced cycle time of shipments on 50 %

• Processed credits, plant returns, and credit analysis.

• Inventory and inventory reconciliation.

Education • Business related courses. Miami Dade Comm. College. Miami, Fl

• B. A. Art Education and Fine Arts. Catholic’s Univ. Santiago, Chile

• Bilingual Secretary. Manpower Administrative Center. Stgo. Chile

Skills • Highly proficient in the operation of automated office systems, adaptable and flexible to work environment, self motivated, team player and outstanding communications skills.

• Fluent in English and Spanish. Some Portuguese.

• Software: Word, Excel, PowerPoint, Lotus Notes, Lotus Suite, Outlook.

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