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Project Manager Executive Assistant

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Location:
Tampa, Florida, 33626, United States
Salary:
60,000
Posted:
April 06, 2012
Email:
zpsvzf@r.postjobfree.com
Contact Info:
**********@***.***


Tammy Ancarrow 813-***-**** Tampa, FL. ***** zpsvzf@r.postjobfree.com

Objective
To obtain a business support position that offers the opportunity to maximize my skill-set,
harness my drive and determination to do excellent work, and exceed expectations.

Experience

March 2009 – Present Bank of America Tampa, FL
Home Loans & Foreclosure Review
Administrative Assistant III

Provide Business Support structure and flow for a team of 650 people
Resident expert for contractor onboarding and support systems
Give direction, information and support to a management team of 50, keeping
business support processes flowing smoothly
Train new managers on business support processes and procedures
Responsible for detailed weekly headcount reporting
Maintain databases to track information for a team of 650 people and provide
specific information to Senior Management
• Compile and track data on multiple business support projects as needed
• Research issues, compile data, and provide reports to Senior Management
• Main point of contact on site - to provide information, clarification and problem resolution
• Partner with other teams to smooth out business processes (i.e. Access issues;
Phone changes; Internal moves)
Manage access restoral when needed to ensure the impact to productivity is minimal
Work with Senior Management and lead on projects as needed

February 2006 – November 2008 Regions Bank Tampa, FL
Wealth Management Division
West Florida Business Support Coordinator

Business Support Lead for the West Florida Private Banking Team
Managed office operations and processes
Supervised (4) Administrative Assistants
Created & maintained a variety of financial reports and analyzed data
Provided problem resolution to high profile clients
Arranged & attended monthly sales meetings & prepared power point presentations
Point of contact for office operations. Provided information and gave direction to staff as needed
Compliance Liaison – Worked directly with Corporate Compliance
- Distributed and clarified information to my team – gave direction and explained expectations
- Ensured required compliance courses were taken annually by all
- Provided Training to new Managers on client file setup and corporate compliance regulations
- Went site to site to audit high risk client files and identify issues to be corrected prior to corporate audits

November 2004 – December 2005 Granite Services Tampa, FL
A General Electric Affiliate
Senior Executive Assistant

Assisted CEO & CFO in daily tasks as needed
Managed calendars – organized and coordinated meetings and made all arrangements
Handled international & domestic travel arrangements and expense reporting/reconciliation
Created charts and PowerPoint presentations as needed
POC for International offices - processed necessary legal documents to do work in other countries
Planned Monthly Board of Directors and Business Review Meetings
Office POC for other administrative personnel & Executive Team
Project Manager on 1st floor construction project. Conducted meetings and negotiations with
contractors and vendors and completed project on time and under budget

1985 – 2004 (14 years) MCI Telecommunications Tampa, FL
Executive Assistant III
Supported the Director of Operations
Monitored emails and phone calls as well as gave information and direction to the team
when needed
Managed calendar; Made travel arrangements & Reconciled expenses
Created and maintained various weekly and monthly reports
Planned meetings and negotiated rates to include all aspects of an event

1988 – 1991 MCI Telecommunications Reston, VA
Executive Assistant III
Supported the Vice President of Eastern Region Operations
Managed calendar; Made travel arrangements & Reconciled expenses
Compiled and maintained various weekly and monthly reports
Delegated to and supervised lower level administrative personnel
Planned large, out of town meetings & award ceremonies (i.e. hotel selection,
menu’s for all meals, and negotiating all related costs)

Total time with MCI – 19 Years (1985 thru 2004)

Personal
Strengths

Extremely organized - Managing both time & the environment to maximize productivity
Able to prioritize and multi-task with ease
Great at anticipating needs & working proactively
Independent thinker/worker, requiring no supervision
Very task oriented and results driven
Superior attention to detail
Excellent negotiator
Strong work ethic
Excellent oral and written communication skills
Proficient in Microsoft Office Suite; Lotus Notes & Microsoft Outlook; Typing – 75 WPM

References available upon request