Administrative Professional
Resume:
Carina Gomez
Sherman Oaks, CA 91401
zjxbq6@r.postjobfree.com
QUALIFICATIONS SUMMARY
Professional and highly skilled Administrative Assistant/Coordinator with over 12 years of experience supporting and coordinating all-level executives and teams with wide range of administrative functions.
> Commended for developing and maintaining administrative processes improving efficiency and accuracy, and increasing organizational structure.
> Proven capacity to provide comprehensive, administrative support; excel at working with spreadsheets, communicative material, and database management.
> Ability to comprehend, analyze and interpret complex business documents, including lease contracts.
> Outstanding interpersonal and communication skills, able to interact efficiently with clients and personnel at all organizational levels.
> Confident working in fast-pace and result-oriented environments; accustomed to meeting tight deadlines, while remaining focused and detail-oriented.
> Demonstrated ability to effectively manage/coordinate simultaneous projects, and successfully prioritize multiple tasks with good judgment.
> Self-motivated and performance driven; acclaimed by senior management for successfully creating presentation used at annual business reviews within demanding time frames.
> Have coordinated and organized company participation, as well as provided representation, at various events and conferences, both nationally and internationally.
> Excellent computer knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); also proficient in Lotus Notes, MRI, Yardi, AS 400, SLP, ACT and QuickBooks.
PROFESSIONAL EXPERIENCE
CAL-AMERICAN CORPORATION, Los Angeles, CA 09/10 - 05/11
Leasing Coordinator (Commercial & Residential Real Estate Management)
* Originated and processed tenant lease documents for execution including new agreements, renewals, amendments, cancellations and summaries. Revised document templates as needed.
* Generated monthly reports monitoring all leasing activities, move-outs, vacancies and commissions.
* Updated property details and availabilities for several commercial Internet listing services.
* Identified retailers and brokers through extensive online research; produced marketing materials for mailers.
* Provided Leasing and Asset Managers with property competition surveys and market trend reports.
* Created copy for, and managed Craigslist advertising; gained basic understanding of html coding.
* Initiated qualification of lease prospects by obtaining credit reports, financial information, corporate documents, etc.
GOMEZ BUSINESS SERVICES, Panorama City, CA 03/09 - 05/10
Office Coordinator/Administrative Assistant (Accounting & Other Business Services)
* Coordinated the day-to-day operational functions of business, such as dealing with vendors and customers.
* Responsible for the reception area, which included handling incoming/outgoing calls and mail, greeting clients, scheduling meetings and appointments, maintenance of office supplies inventory, software and equipment, and data input.
* In charge of office administration such as preparing and maintaining confidential client files, processing invoices and payment, correspondence, and management of customer database.
WATT COMPANIES (WATT COMMERCIAL PROPERTIES), Santa Monica, CA 04/07 - 04/08
Leasing Coordinator (Commercial, Industrial & Residential Real Estate Services)
* Coordinated production of leases and amendments, also prepared and transmitted documents for execution.
* Assisted in management of outside brokers and leasing service providers, including the preparation and execution of working agreements.
* Prepared and distributed monthly status reports tracking all lease documents, ongoing activities and critical dates.
* Created and maintained expense schedules/logs, organized and processed commissions, legal fees and other payables for leasing services.
* Handled lease administration by entering and maintaining lease deals and documents in database.
* Updated site plans and website on a monthly basis, coordinated major revisions with Storetrax.
INNOVATIONS COMPANIES (BEAUTY SYSTEMS GROUP), Chatsworth, CA 03/06 - 02/07
Sales Administrative Coordinator (Beauty Supply Distribution & Sales)
* In charge of producing and distributing numerous manufacturer sales analysis and reports.
* Processed promotional sales points and calculated monthly/quarterly bonuses for sales consultants.
* Presented sales teamsí group and individual goals and growth charts to directors and sales managers.
* Coordinated manufacturer advertising in company magazine.
* Administrated weekly schedules for district managers and sales directors.
* Responsible for quarterly reporting, processing and administering several manufacturer salon rewards programs.
* Maintained administrative workflow by coordinating tasks of additional support staff.
FIRST WASHINGTON REALTY (FWR), Newhall, CA 02/04 - 06/05
Administrative Leasing Assistant (Retail Real Estate Services)
* Set up office procedures and contracted vendors for new regional office.
* Handled all administrative duties such as screening calls, processing expense reports, arranging conference calls, maintenance of office equipment and purchasing of office supplies.
* Abstracted leases to create lease exhibits, as well as for other projects.
* Gathered data for competition reports, mostly through Internet research.
* Assisted in preparing lease approval requests for upper management. Updated important leasing reports.
* Revised layouts on flyers and other marketing material for conferences.
* Provided important leasing and property updates to internal/external web teams.
* Completed broker and prospect mailings via e-mail and regular mail.
DEVELOPERS DIVERSIFIED REALTY (DDR), Sherman Oaks, CA 07/01 - 02/04
Executive Assistant/Administrative Manager - Leasing/Development/Construction (Retail Real Estate Services)
* Assisted with developing operating procedures for newly established and expanding regional office.
* Liaised with interdepartmental teams, outside attorneys and other leasing partners, and interacted frequently with current and prospective tenants.
* Prepared lease correspondence, including proposals and marketing letters.
* Gathered financial information from prospective tenants for evaluation by leasing agent.
* Created and maintained various reports; commission, activity, vacancy and budget variance, for distribution to upper management and outside partners.
* Listed and managed deals and activities in real estate database, including broker and tenant directories.
* Assisted in organizing and preparing for ICSC conferences and other events.
* Responsible for agendas, complex expense reports, organizing meetings and travel.
* Hired, trained and supervised clerical support staff, also acted as Office Manager.
EDUCATIONAL BACKGROUND
Spanish - Certificate, University, Sweden, 1997
Business Administration/Marketing - BA (final year), University, Sweden, 1995
Spanish - Certificate, University, Spain, 1994
Sociology - BA (initial 3 years), College, Sweden, 1991
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