Administrative Assistant

ANTOINETTE M. RICHARDSON

**** ***** ****** ***. ● Chicago, Illinois 60649 ● 773-***-**** Evenings ● 773-226-7091Daytime

EDUCATION

Chicago State University, Business Administration / Sociology August 1984.

PROFESSIONAL EXPERIENCE

Chicago Public Schools, Chicago, IL 2001-8/31/2010

Clerk I/Principal’s Clerk: Provided Administrative Support for the Principal of Manley Career Academy

Responsibilities included: Preparing and typing a variety of original correspondence, memorandums, and reports via computer, as directed by the school Principal; opens, sorts, and distributes incoming mail and school correspondence; served as a receptionist and greeting and directing visitors to appropriate staff; scheduling appointments for Principal and school administrators as requested; received and placed telephone calls for school Principal; responded to inquiries from students, parents and guardians and the general public concerning school operations and activities; maintains staff records and processes for Principal. Prepared and processed requisitions for the procurement of supplies, instructional materials; maintained and monitored the school’s petty cash and internal account ledgers; issued school checks; received, receipted all incoming money from staff and students and prepared all money for deposit into schools account. Assisted with many of the School Business Managers functions. Served as the LSC coordinator.

Administrative III: Provided Clerical Support for the Office of Specialized Schools and Services, which includes the Director, Manager, District Administrators, District Reps and two Evaluation Teams.

Responsibilities include: Receiving and Checking all IEP and FIE reports from all District Administrators and Reps ensuring accuracy before filing. Receiving and tracking all necessary reports needed from Evaluation Team (Psychologist, Social Worker and Nurse) before each FIE meeting. Prepare, mail and receive signed Consent to Evaluation forms from students’ parents or guardians. Receiving and checking folders for accuracy via SI, and Impact on CPS students needing placement in Specialized Schools and entering all pertinent information in database. Receiving and responding to high volume of phone queries (60+ per day). Prepare various correspondences for distribution when requested. Setup and maintain computer and office equipment. Processed payroll, Maintain travel and calendars. Setup, schedule meetings and other various office activities. Responsible for our reception area, which included answering, screening all phone calls and forwarding accordingly, greeting and directing all office guest. Created various reports and PowerPoint presentations. Track and report supply availability and other projects as assigned by the Director and Manager.

Paraprofessional Recruiter: Ensuring a multiplicity of HR services in the ESP (Educational Support Personnel) unit. Responsibilities included: coordination and processing of all ESP transactions (closings, seniority analysis, lay offs, transfers, title changes, leave reinstatements and job orders) for Areas 5, 6, 19, and 20; maintenance of superior customer service via efficient/accurate completion of transactions and response to a high volume of phone queries (50+ per day) from principals, administrators and school-based ESP; identification and pre-screening of non-teaching candidates for assembly of highly qualified candidate pools; review and respond to candidate applications; represented CPS at all job/career fairs; management/evaluation of education records for ESP affected by NCLB in Areas 5, 6, 19, and 20, and maintenance of corresponding EQS data; investigation and compilation of information for grievance hearings and cases in progress in CPS’ Department of Law; calculation of salary adjustments; determination of candidate eligibility for title changes and other special projects/initiatives as assigned by the manager of the unit.

H.R. Administrative Assistant I: Provided administrative support for the ADA Administrator, ADA Investigators and Title IX Officer. Responsibilities included: Prepare correspondence in response to ADA request for reasonable accommodations, ADA complaints, Hardship Extended Pay Plan Waiver request and Title IX training schedules; prepare purchase requisitions for office supplies, equipment and services for ADA accommodations; track expenditures and delivery of supplies, equipment and services; respond to telephone inquires for ADA and Title IX; approve invoices for payment on ADA and Title IX purchase orders; query ADA and Title IX databases to extract pertinent information in order to prepare and design detailed data reports; arrange sexual harassment training sessions at attendance centers for Title IX Officer; record notes during sexual harassment interviews; assist Title IX Officer at sexual harassment seminars; prepare PowerPoint Presentations for ADA Administrator and Title IX Officer; process and separate mail for ADA and Title IX Administrators; maintain calendars and schedule meetings for ADA, Title IX and ADA investigators. Produced, created, and distributed various correspondence. Scheduled meetings, interviews, answered and screened all incoming calls, forwarded accordingly.

SPECIAL SKILLS

Microsoft Word, Excel, Access, PowerPoint, Outlook, Filemaker Pro, 10-Key calculator, Payroll, Peoplesoft, Oracle, Accounts Payable / Receivable, Management, Supervisory skills and various office equipment