Barbara Sherwood

*** ******* ***** ¬ McDonough, GA ¬ 30252 ¬ 678-***-**** ¬ yr590i@r.postjobfree.com

PROFESSIONAL SUMMARY

An experienced Executive Assistant with 20+ years of experience supporting senior level executives in the medical, communications, customer service, transportation and consulting industries. Strengths include computer skills such as Microsoft Word, Excel, PowerPoint, Access, Outlook, Publisher, Project, Visio, FrontPage and various other office, data management, accounting and desktop publishing software applications; extensive event management and planning; and problem solving.

PROFESSIONAL EXPERIENCE

SOUTHERN REGIONAL MEDICAL CENTER – RIVERDALE, GA (2009 – PRESENT)

Southern Regional Medical Center is a 331-bed, full-service hospital in Riverdale featuring a state-of-the-art outpatient surgery center and one of the busiest emergency departments in the state. The medical center also offers comprehensive testing and treatment for cardiovascular disease and recently received advanced stroke certification from the Joint Commission.

Executive Assistant – Patient Care Services - Provide clerical and general administrative support to the Vice President/Chief Nursing Officer of Patient Care Services. Assist with the daily operations of the Patient Care Services Division. Provide administrative support to the Clinical Directors, Administrative Supervisors and Clinical Nurse Specialists in the Patient Care Services Division. Utilize initiative and sound judgment in handling a variety of situations with minimal supervision.

Possess knowledge in all phases of office administration and maintain high proficiency with computer systems and software including Microsoft Office Suite, (especially Visio, Publisher, Project and PowerPoint), Electronic Mail and other related office equipment. Employ excellent written and verbal communication skills. Maintain an executive presence, problem-solving aptitude, prioritization of projects, security and confidentiality. Demonstrate a team-oriented spirit while working independently as needed.

Provide administrative duties for the Vice President of Patient Care Services including but not limited to mail, payment processing, reimbursement, and other requests.

Schedule appointments and maintains the calendar for the Vice President of Patient Care Services.

Perform all tasks for the Vice President of Patient Care Services to include receiving and screening visitors and guests, answering telephones, and transmitting & receiving facsimiles.

Responsible for coordination, attendance, transcription of minutes, and preparation of agenda and materials for patient care services division committees and councils.

Demonstrate good composition skills with routine correspondence and other documents as required. Keep the Vice President of Patient Care Services informed of all written and verbal correspondence; notices of meetings, etc., and obtain approval signatures on all necessary documents as required.

Coordinate Administrative and Patient Care Services policies ensuring policies are routed for timely revisions and appropriate signatures. Maintain master copy, archives and online versions.

Prepare slides, handouts, graphs, PowerPoint presentations and other similar materials for use by the Vice President of Patient Care Services.

Support the NDNQI site coordinator and assist with entry of quality indicators and provide administrative support for annual RN satisfaction survey as needed.

Plan and coordinate research activities and other special projects in collaboration with the clinical nurse specialists and/or directors in the patient care services division.

Process approvals and time adjustments for department payroll bi-weekly.

Prepare the annual Plan of Care for the hospital.

Notify and maintain the productivity and variance reports for all Patient Care Services departments

Assist with the weekly “Throughput” meeting.

Manage and maintain the following confidential processes for the CNO: Annual Performance Reviews, Performance Improvement Plans and Salary Adjustments

Served as the 2010 Chairperson of Nurses Week.

C.R. BARD, INC. - UROLOGICAL DIVISION - COVINGTON, GA (2005 –2009)

Bard Urological, a division of C. R. Bard Inc., is the leading provider of products, services and education for the surgical treatment of prostate cancer, diseases and conditions of the urinary tract, female incontinence and pelvic prolapse.

Executive Assistant to the Board of Directors - Provide support for three (3) Vice Presidents (Regulatory Affairs, Research and Development and Quality Assurance.) including extensive calendaring and setting up meetings through Outlook, correspondence and screening telephone calls, meeting/event planning and management; and special project support and management (December 2005 – June 2009)

• Manage extensive global travel arrangements and itineraries to maximize cost effectiveness and time efficiency

• Create detailed PowerPoint presentations

• Prepare check requests, purchase orders and expense reports

• Enhanced the Non-Disclosure, Confidentiality and Consulting agreements process by creating a digital request form, assisting in the unification of the document files and database

• Coordinated the NPD Annual review presentation materials and meeting logistics with attention to detail, commitment to quality and fiscal responsibility

• Serve as Training Supervisor for computer-based compliance system (QUMAS) and Records Retention Coordinator for the Quality Assurance Department

• Was certified by the American Red Cross to serve as a company First Responder

Coordinator- Regulatory Affairs - Supported the Director and the department of Regulatory Affairs of Bard Urological and Bard Medical (March 2005 - December 2005)

• Prepared the copies of 510(k), IDEs, and International Dossiers for submission to the FDA and international governing bodies

• Served as a liaison with various agencies within the FDA and numerous third party audit and certification companies

• Managed the department database for all C.R. Bard products, including change request, regulatory status determinations, new product and discontinuations

• Streamlined and took ownership of the BARD Tissue Bank process with the states of Maryland, New York, Florida and California; and the wholesale drug licensing for the state of Georgia

TURNER BROADCASTING (2004 – 2005)

Turner Broadcasting System, Inc. (TBS, Inc.), a Time Warner company, creates and programs branded news, entertainment, animation and young adult media environments on television and other platforms for consumers around the world.

Executive Assistant- Managed administrative functions for the Vice President of Enterprise Applications as well as provided support to two Directors

• Coordinated and managed extensive travel schedule and calendar, coordinating both internal and external meetings, and completing expense reports. Served as liaison between other departments outside the division

• Prepared correspondence and reports

• Tracked and maintained expense budgets, ensuing that Concur accounts were current and accurate

• Provided general project support, including preparing extensive PowerPoint presentations

• Managed meeting and event planning for both onsite and offsite meetings, seminars, holiday parties and employee appreciation events

VARIOUS TEMPORARY AGENGIES (2003 – 2004)

(Adecco, Spherion, Aspen Personnel)

OUTSIDE THE BOX CONSULTING, LLC. - Atlanta, GA (2001 – 2003)

Larry Benet, President and CEO, is known as "The Connector"' and "The Connector to Billionaires and Millionaires". He provides resources that can take any business to the next level. He is considered a master relationship builder, one of the country’s most Outside the Box business strategists, a great connector of people, and has been referred to as "America's Connection Expert".

Executive Assistant to President/CEO - Organized a very active CEO/President in every aspect if his business

• Assisted with the organization and set up of the company (created the logo)

• Maintained the original company website and created a new website

• Completed various tasks to assist with the incorporation of the company

• Supervised ten employees and prepared payroll

• Maintained confidential files, ordered supplies and maintained the office equipment

• Prepared PowerPoint presentations and print media

• Used the internet extensively for data collection and research

• Traveled with the CEO/President to seminars and conferences

• Represented the CEO/President at meetings with clients and various events

• Handled accounts receivable and accounts payable

GEORGIA-PACIFIC/Chemical Division - Atlanta, GA (2000 – 2001)

Georgia-Pacific is one of the world's leading manufacturers and marketers of tissue, packaging, paper, pulp, and building products and related chemicals.

Principal Secretary- Provided administrative support to three Directors

• Maintained files, prepared correspondence, handled mail and telephone calls

• Made travel arrangements and coordinated meetings, seminars and conferences for employees from all over the country

• Conducted research, documentation, compliance and maintenance of files for the Quality

Assurance team

• Reconciled corporate credit cards

• Prepared and submitted expense reports

• Maintained the intranet Quality Assurance website

• Scheduled training for all division employees and those candidates selected to become internal

auditors.

ALLIED AUTOMOTIVE GROUP - Decatur, GA (1998 – 2000)

Allied Automotive Group is the largest motor carrier in North America specializing in the delivery of automobiles and light trucks.

Administrator- Responsibilities included the management of administrative business operations for the Allied Service Center, the hub of the company

• Organized and participated in weekly board meeting, which included coordinating conference calls for remote participants

• Prepared various correspondence, memorandums, reports and projects; designing daily and Special Project PowerPoint presentations

• Compiled data and prepared daily and monthly graphs and charts

• Ordered supplies and maintained all office equipment

• Prepared billing and coding

• Provided Human Resources functions including recorded and monitored vacations, attendance records and maintained confidential personnel files

• Was certified by the American Red Cross to serve as a company First Responder

• Designated as a power user for all the Microsoft Office Software

EDUCATION

University of Hartford - West Hartford, CT - Two Years University of Phoenix

TECHNICAL SKILLS/SOFTWARE

• Microsoft Word • Microsoft Access • Microsoft Outlook

• Microsoft Excel • Microsoft FrontPage • Goldmine

• Microsoft PowerPoint • Microsoft Visio • Adobe Acrobat

• Microsoft Publisher • QuickBooks • Adobe Photoshop

PROFESSIONAL AFFILIATIONS

International Association of Administrative Professionals (IAAP) - COVINGTON/BARD CHAPTER

President - Four years

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