Legal Administrative Assistant

Catherine Wood

*** **** **** ******, ***. *C, New York, NY 10016

212-***-****

e-mail: *****@***.**.***

PROFILE: I am committed to providing excellent administrative services to partners, associates and clients. I specialize in word processing and heavy document stylization and presentation and have several years of experience in large, mid-size and small law firms in New York City as a secretary and word processing operator. I am equally comfortable with administrative tasks. I am well versed in many areas of law, and adapt easily to any work environment.

WORK EXPERIENCE

Latham & Watkins – Secretary for Partners and Associates 4/2006 – 2/2009

(Real Estate Partner, Corporate and Litigation Associates)

• Scheduled appointments, set up meetings and conference calls

• Revised heavily stylized real estate transactional, corporate and litigation documents in MS Word (using Table of Contents and Table of Authorities); drafted general correspondence

• Worked overtime in Word Processing center, at secretarial desks and for closings

• Time entries and monthly partner billing

• Maintained Outlook Calendar, Outlook Contacts and InterAction Contacts

• Conflicts checks and new matter memos

• Replied to emails and correspondence on behalf of partner (heavy client contact)

• Made travel arrangements, arranged for expense reimbursements using Concur computer program

• Maintained partner’s filing system

• Created holiday cards list and other mailing lists for merging

• Created and revised spreadsheets in Excel and slide presentations in PowerPoint

• Assisted other secretaries generally and with word processing help questions

• Kept skills current by taking classes and online tutorials

• Scanned PDF files for forwarding

Anderson Kill & Olick, P.C. – Secretary to Partner/Head of Corporate Department/ 6/2005 – 4/2006

Real Estate Partner and Two Associates

• Arranged meetings of Corporate Department, client meetings and conference calls

• Worked with associates reporting to Corporate Department Head, maintained attendance records for attorneys in Corporate Department

• Created and revised general correspondence

• Revised general corporate and real estate documents, heavily stylized

• Worked overtime in Word Processing department

• Interacted with clients via e-mail, telephone and in person

• Time entries and monthly partner billing

• Conflicts checks and new matter memos

• Maintained Outlook Calendar and Contacts

• Maintained files

• Scanned PDF files, transmitted same via email

Covington & Burling – Administrative Assistant for Partners and Associates/ 8/2003 – 4/2005

Word Processing Operator

• Floater administrative assistant for corporate and litigation partners and associates in Corporate and Litigation (mostly Securities Litigation and White Collar Crime) Departments

• Worked in Word Processing Center as needed during daytime and overtime hours

• Monthly partner billing, time entries

• Conflicts checks and new matter memos

• Maintained partners’ Outlook Calendar and Contacts folders; monitored partners’ e-mail Inbox and responded to clients and in-house attorneys

• Arranged meetings and conference calls

• Maintained complex file systems

• Drafted general correspondence and revised corporate and litigation documents in MS Word, Excel and PowerPoint;

• Made travel arrangements and arranged for expense reimbursements

Gerard F. Dunne – Legal Secretary to Intellectual Property Practitioner 2/1992 – 4/2002

• Worked on intellectual property documents, primarily litigation (complaints, answers, interrogatories, briefs, etc.) of cases of infringement of copyrights, patents and trademarks

• Worked on patent applications

• Arranged appointments, made travel arrangements

• Heavy client contact

Weil, Gotshal & Manges 4/1987 – 2/1992

• Lead word processing operator in Bankruptcy Department on second shift.

SKILLS:

• High proficiency in MS Word 2003 and 2007 (advanced functions, such as Table of Contents and Table of Authorities, automatic paragraph numbering, using MacPac and Innova as well as native Word), WordPerfect (advanced functions), Workshare/DeltaView document comparison programs

• MS PowerPoint and Excel

• MS Outlook and InterAction contacts program

• Concur expense reimbursement program

• DeskSite/InterWoven, MailSite, PCDocs and DocsOpen document management systems

• Elite, CMS, DTE and Carpe Diem time entry programs

• Typing speed 90+ wpm, dictating machine, fast longhand

EDUCATION:

• Graduated Falls Church High School, Falls Church, Virginia. Some college courses.

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