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Receptionist

Location:
New York, New York, 10016, United States
Posted:
March 28, 2012 … April 24, 2012
Email:
x9saf0@r.postjobfree.com
Contact Info:
**********@***.**.***


Karen S. Schnittke
• x9saf0@r.postjobfree.com

EXPERIENCE
PERSONAL ASSISTANT, Greenlawn, N.Y. 3/2011- Present
Part-time Position

MID-MANHATTAN ADULT LEARNING CENTER, New York, N.Y. 9/2009 - 6/2010
Student
• Studied MSWord 2007 (Received MCAS Certification in November, 2009)
• Studied PowerPoint (11/09-1/10);
• Studied Excel (2/10 to 6/10)

DAVIS & GILBERT LLP, New York, N.Y. 5/2008 -11/2008
Legal Secretary/Legal Administrative Assistant
• Worked in all departments of the firm, e.g. Real Estate; Corporate; Trusts and Estates; Marketing.
• Document production and revision.
• Input time sheets from attorneys’ notes.
• Prepared and finalized billing for submission to client.
• Opened new client/matter forms and input into firm’s database.
• Provided assistance on special projects for the Marketing Department including mailings.
• Heavy reception relief.

LEGAL CONSULTANT, New York, N.Y. 9/2006-4/2008
Temporary Legal Secretary/Administrative Assistant
• Worked for attorneys in all business/Corporate departments: Tax, Real Estate, Mergers and Acquisitions.
• Produced and revised documents.
• Opened new files and submitted to records department.
• Worked on projects.
• Prepared and updated attorneys’ client contact lists.

SEIDMAN & MORENSTEIN, New York, N.Y. 11/2004-8/2006
Legal Secretary/Legal Administrative Assistant
• Legal secretary for two Real Estate Partners.
• Worked on loan documents including mortgages, promissory notes and commercial loan agreements.
• Prepared and finalized closing documents prior to submission to the Bank.
• Shorthand utilized for all work, including time records, correspondence, documents and memorandums.
• Created bills for submission to client.
• Reception relief.

LEGAL CONSULTANT, New York, N.Y. 1/2003-10/2004
Temporary Legal Secretary/Legal Administrative Assistant
Assignments at law firms (through Ajilon Legal and Stiel Resources, etc.) included, among others, Kaye Scholer;
DeOrchis, Walker & Corsa; Pillsbury Winthrop and Phillips Nizer.
• Worked for attorneys (both Partners and Associates) in Tax, Real Estate, Blue Sky, Corporate and M&A.
• Scheduled and maintained attorneys’ calendars.
• Prioritized attorneys’ daily facsimile transmissions, emails and correspondence.
• Interfaced with clients both telephonically and in person.
• Scheduled conference calls and conferences.
• Arranged travel itineraries.
• Reception relief.
• Input attorneys’ time for firm’s billing system.
• Created and finalized client bills.
• Utilized software skills to prepare contracts, documents and memorandums.

CHADBOURNE & PARKE, New York, N.Y. 2/2000-10/2002
Legal Secretary/Legal Administrative Assistant
• Worked for Senior Partner/Vice President of South American Corporate Finance Dept.
• Heavy client contact both telephonically and in person.
• Set up conferences and international conference calls.
• Made travel arrangements.
• Created expense and travel reports.
• Input time records from dictation.
• Maintained and scheduled attorney’s calendar.
• Created and updated attorney’s client contacts.
• Created client bills from attorney’s notes and time sheets.
• Document production.

WHITE & CASE, New York, N.Y. 8/1998-1/2000
Legal Secretary/Legal Administrative Assistant
• Worked in all departments of the firm, including Mergers and Acquisitions, Corporate, Real Estate, Tax.
• Heavy tape transcription.
• Created and edited documents needing fast turn-around.
• Input time records from attorneys’ notes.
• Entered new matters into the firm database.
• Periodically worked in word processing center.

WERBEL & CARNELUTTI, New York, N.Y. 3/1996-7/1998
Legal Secretary/Legal Administrative Assistant
• Worked for Senior Partner in Corporate Finance Department.
• Maintained attorney’s calendar.
• Created and updated client contacts.
• Read and prioritized attorney’s emails.
• Input time records from attorney’s time sheets.
• Sat in meetings of Board of Directors, recorded and distributed Minutes.
• Prepared expense reports.
• Reception relief.
• Scheduled conference calls and meetings with clients.
• Calculated billing hours from computer printouts.
• Composed and finalized bills for submission to clients.

PAUL, WEISS, RIFKIND, WHARTON & GARRISON, New York, N.Y. 1/1990-11/1995
Legal Secretary/Legal Administrative Assistant
• Worked for two Associates in the International Corporate Law Department.
• Heavy document production/revision with fast turn-around time.
• Typing of merger and acquisition documents, contracts.
• Input attorneys’ time records into system database.
• Created billing forms for attorney.
• Created new matter forms for submission to accounting.
• Created and updated attorneys’ client contact list.

SHEREFF, FRIEDMAN, HOFFMAN & GOODMAN, New York, N.Y. 2/1983-12/1990
Legal Secretary/Legal Administrative Assistant
• Worked for Partner and two Associates in the Corporate, Mergers and Acquisitions department.
• Heavy document production/revision.
• Required to work a lot of overtime to meet document production deadlines.
• Input attorneys’ time sheets.
• Prepared and revised closing documents--both before and during the closing.
• Scheduled conference calls.
• Created bills for submission to accounting.
• Prepared expense reports.
• Prepared travel itineraries for attorneys.

EDUCATION

MCAS Certification-MSWord 2007 – June, 2010
Mid-Manhattan Adult Learning Center, New York, N.Y.

B.A. English Literature
Emerson College, Boston, MA

COMPUTER SKILLS AND LEGAL SOFTWARE

• MS Word 2007
• Styles
• TOC
• PowerPoint (basic)
• Excel (basic)
• Typing – 70 wpm
• Pittman Shorthand
• Dictaphone
• PC Docs
• Soft Solutions
• Outlook