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Receptionist

Location:
New York, New York, 10016, United States
Posted:
April 24, 2012
Email:
x9saf0@r.postjobfree.com
Contact Info:
**********@***.**.***


Karen S. Schnittke

• x9saf0@r.postjobfree.com

EXPERIENCE

PERSONAL ASSISTANT, Greenlawn, N.Y. 3/2011- Present

Part-time Position

MID-MANHATTAN ADULT LEARNING CENTER, New York, N.Y. 9/2009 - 6/2010

Student

• Studied MSWord 2007 (Received MCAS Certification in November, 2009)

• Studied PowerPoint (11/09-1/10);

• Studied Excel (2/10 to 6/10)

DAVIS & GILBERT LLP, New York, N.Y. 5/2008 -11/2008

Legal Secretary/Legal Administrative Assistant

• Worked in all departments of the firm, e.g. Real Estate; Corporate; Trusts and Estates; Marketing.

• Document production and revision.

• Input time sheets from attorneys’ notes.

• Prepared and finalized billing for submission to client.

• Opened new client/matter forms and input into firm’s database.

• Provided assistance on special projects for the Marketing Department including mailings.

• Heavy reception relief.

LEGAL CONSULTANT, New York, N.Y. 9/2006-4/2008

Temporary Legal Secretary/Administrative Assistant

• Worked for attorneys in all business/Corporate departments: Tax, Real Estate, Mergers and Acquisitions.

• Produced and revised documents.

• Opened new files and submitted to records department.

• Worked on projects.

• Prepared and updated attorneys’ client contact lists.

SEIDMAN & MORENSTEIN, New York, N.Y. 11/2004-8/2006

Legal Secretary/Legal Administrative Assistant

• Legal secretary for two Real Estate Partners.

• Worked on loan documents including mortgages, promissory notes and commercial loan agreements.

• Prepared and finalized closing documents prior to submission to the Bank.

• Shorthand utilized for all work, including time records, correspondence, documents and memorandums.

• Created bills for submission to client.

• Reception relief.

LEGAL CONSULTANT, New York, N.Y. 1/2003-10/2004

Temporary Legal Secretary/Legal Administrative Assistant

Assignments at law firms (through Ajilon Legal and Stiel Resources, etc.) included, among others, Kaye Scholer;

DeOrchis, Walker & Corsa; Pillsbury Winthrop and Phillips Nizer.

• Worked for attorneys (both Partners and Associates) in Tax, Real Estate, Blue Sky, Corporate and M&A.

• Scheduled and maintained attorneys’ calendars.

• Prioritized attorneys’ daily facsimile transmissions, emails and correspondence.

• Interfaced with clients both telephonically and in person.

• Scheduled conference calls and conferences.

• Arranged travel itineraries.

• Reception relief.

• Input attorneys’ time for firm’s billing system.

• Created and finalized client bills.

• Utilized software skills to prepare contracts, documents and memorandums.

CHADBOURNE & PARKE, New York, N.Y. 2/2000-10/2002

Legal Secretary/Legal Administrative Assistant

• Worked for Senior Partner/Vice President of South American Corporate Finance Dept.

• Heavy client contact both telephonically and in person.

• Set up conferences and international conference calls.

• Made travel arrangements.

• Created expense and travel reports.

• Input time records from dictation.

• Maintained and scheduled attorney’s calendar.

• Created and updated attorney’s client contacts.

• Created client bills from attorney’s notes and time sheets.

• Document production.

WHITE & CASE, New York, N.Y. 8/1998-1/2000

Legal Secretary/Legal Administrative Assistant

• Worked in all departments of the firm, including Mergers and Acquisitions, Corporate, Real Estate, Tax.

• Heavy tape transcription.

• Created and edited documents needing fast turn-around.

• Input time records from attorneys’ notes.

• Entered new matters into the firm database.

• Periodically worked in word processing center.

WERBEL & CARNELUTTI, New York, N.Y. 3/1996-7/1998

Legal Secretary/Legal Administrative Assistant

• Worked for Senior Partner in Corporate Finance Department.

• Maintained attorney’s calendar.

• Created and updated client contacts.

• Read and prioritized attorney’s emails.

• Input time records from attorney’s time sheets.

• Sat in meetings of Board of Directors, recorded and distributed Minutes.

• Prepared expense reports.

• Reception relief.

• Scheduled conference calls and meetings with clients.

• Calculated billing hours from computer printouts.

• Composed and finalized bills for submission to clients.

PAUL, WEISS, RIFKIND, WHARTON & GARRISON, New York, N.Y. 1/1990-11/1995

Legal Secretary/Legal Administrative Assistant

• Worked for two Associates in the International Corporate Law Department.

• Heavy document production/revision with fast turn-around time.

• Typing of merger and acquisition documents, contracts.

• Input attorneys’ time records into system database.

• Created billing forms for attorney.

• Created new matter forms for submission to accounting.

• Created and updated attorneys’ client contact list.

SHEREFF, FRIEDMAN, HOFFMAN & GOODMAN, New York, N.Y. 2/1983-12/1990

Legal Secretary/Legal Administrative Assistant

• Worked for Partner and two Associates in the Corporate, Mergers and Acquisitions department.

• Heavy document production/revision.

• Required to work a lot of overtime to meet document production deadlines.

• Input attorneys’ time sheets.

• Prepared and revised closing documents--both before and during the closing.

• Scheduled conference calls.

• Created bills for submission to accounting.

• Prepared expense reports.

• Prepared travel itineraries for attorneys.

EDUCATION

MCAS Certification-MSWord 2007 – June, 2010

Mid-Manhattan Adult Learning Center, New York, N.Y.

B.A. English Literature

Emerson College, Boston, MA

COMPUTER SKILLS AND LEGAL SOFTWARE

• MS Word 2007

• Styles

• TOC

• PowerPoint (basic)

• Excel (basic)

• Typing – 70 wpm

• Pittman Shorthand

• Dictaphone

• PC Docs

• Soft Solutions

• Outlook