Sign in

Administrative Assistant Sales

Germantown, Maryland, 20874, United States
April 18, 2012
Contact Info:

Amanda J. Moneypenny

**** ****** *** *****

Mount Airy, MD 21771

(H) 240-***-****

(W) 301-***-****

OBJECTIVE: Seasoned Administrative/Executive Assistant looking for a coordinator/administrative position supporting a progressive organization that can benefit from a professional balance of strong organizational, entrepreneurial and interpersonal skills.



MedImmune March 2008 - Present

Administrative Assistant II

Clinical Informatics, Clinical Data Management, Resource Performance Management, Project Development

• Currently provides support to 13 staff members including Senior Directors, Directors and Associate Directors. Has provided interim support to VP’s

• Scheduling and Planning mass meetings internally and externally

• International travel organization such as transportation, lodging, meeting registration, conference call set-up, expense reports, reimbursement, etc.

• Outlook meeting requests, updates, cancellations, meeting amendments, scheduling with international attendees

• Creating and editing of presentations internally and externally

• Power point presentation USB set up for meetings

• Interview candidate on boarding processes such as interview scheduling, travel arrangements, meet and greets, escorting candidate, submission of applications

• Catering scheduling

• Passport/Visa Applications

• General calendar maintenance and scheduling

• Purchasing interaction including invoicing, generation of PO numbers, office supply orders, etc.

Ferris, Baker, Watts Inc. May 2005 – March 2008

Executive Sales Assistant

to Investment Broker & Branch Administrator


• Managed a wide variety of complex, technical and confidential tasks

• Maintained incoming and outgoing correspondence files

• Responsibilities included analyzing costs, revenues, financial commitments

• Monitored and explained extensions for margin department

• Provided administrative support to branch manager and investment broker

• Updated cost basis

• Reviewed the buying and selling of trades (stocks, bonds, CD’s, options) in the client account database

• Reviewed statements

• Opened, closed, and amended Roth IRA, Traditional IRA, Taxable, Simple IRA, SEP IRA, Joint, Custodial, 529, Estate, and Transfer on Death accounts

• Completed tax reporting paperwork and required minimum distributions

• Accurately read and typed reports

• Consumer Finance responsibilities included depositing and withdrawing from accounts

• Professionally represented company during in-person and/or telephone inquiries


• Supervised Sales Assistants to ensure completion of daily tasks in a timely manner

• Policy enforcement

• Mentored, cross trained, provided advice and counsel, and shared information and institutional history with other staff to encourage continuous learning and skill development and broad based knowledge

• Ensured compliance regulations were being fulfilled by all branch personnel

Social and Health Services, Ltd. October 2004 – February 2005

Finance and Human Resource Assistant

• Assigned to payroll,

• Parking and transit permits

• Filing & copying

• All staff e-mailing

• Reconciliation for auditors



• Thomson Financial - Thomson One Beta link System

• Client Account Database

• Beta host

• Vision

• Microsoft Office Suites (Word, Office, Excel)

• Type 68 WPM+

• Strong communication and organization skills

• Dependable

• Sufficient in prioritizing a heavy workload



Montgomery College – Germantown/Rockville, MD 2002-2004

• General Education



Doris Makari, Senior Director, Medical Affairs

Previously provided Administrative Support – Professional Reference

Phone: 301-***-****


Pat Badaczewski, Senior Coordinator, Medical Affairs

Worked with scheduling conferences, etc. – Professional Reference

Phone: 301-***-****


Tracy Webber, Administrative Assistant III, Medical Organization

Current Co-Worker whom back up support is provided – Professional Reference

Phone: 301-***-****


Marcus Hull, RBC Wealth Management (previously Ferris, Baker, Watts Inc.)

Former Supervisor – Professional Reference

Phone: 301-***-****


Jessica Ann Cullen, Office Administrator, National Institute of Health

Personal Reference

Phone: 240-***-****