JOB OBJECTIVE

With my invaluable experience from reputed organizations backed up by sound educational qualifications, I look for a platform to make optimum use of my expertise so as to contribute to the company as well as develop my own carrier path.

OVERVIEW

Academically Post Graduate from Kerala University with first class and added PG Diploma in Computer Applications, I have come a long way to acquire commendable experience in the field of Document Management by my 7 years of experience from reputed organizations. I have managed document processing mainly through Aconex supported by SAP for complicated process of prestigious projects in UAE such as Ferrari Theme Park, CMR, to name a few. My work overlaps with other departments especially QA/QC and have involved in the total process of execution of various trades. Today, I possess vast treasure of knowledge useful for any type of projects. I am well versed with Microsoft Applications, Lotus Notes, Microsoft outlook, internet and other communication system and applications riding on the crest of technology. I am very good at communication both written & verbal.

EDUCATIONAL BACK GROUD

Master Degree in Business Economics, Kerala University, India,

Post Graduation Diploma in Computer Application, Indian Computer Education Society.

Diploma in Office Automation And Financial Accounting, C-DAC, Govt of India

COMPUTER KNOWLEDGE

Micro Soft Office Package( MS-Word, MS-Excel, MS-Power Point, MS-Publisher)

Data Base ( MS-Access With Visual Basic)

Desk Top Publishing Software (Adobe Page maker, Adobe Photo Shop, Adobe Illustrator)

Operating System: (Windows, MS-DOS)

Computer Programming (C,C++, Visual Basic)

Hard Ware ( Computer Assembling, Software Installing, Local Area Networking, Server

Administration)

EXPERIENCE

1) Present Work

Voltas Limited (A TATA Group of Company), Central Market Redevelopment Project, Abu Dhabi (One of the Leading MEP Provider in Middle East)

Position: Document Controller

JOB PROFILE

Responsible for supervising / managing all documentations / document controls within the site office, reporting to the Project Director.

Maintaining all files within the Filing Department.

Opening new files as required as per ISO standard filing system.

Maintaining all tracking records and ensuring that they are initialled when a file is taken from

the filing room.

Issuing of various drawings / record maintenance / filing / archiving of various drawings / documents viz. correspondences, reports, contract / tender drawings, issued for construction drawings, shop drawings, material submittals, variation orders, other claims related issues, etc…

Chasing up each individual for return of files & documents.

Maintaining all Tender Documents and ensuring originals are not taken from the filing room.

Keeping all files in a tidy condition.

Ensure that all filing is up-to-date and in accordance with ISO quality checks.

Responsible in doing Weekly / Monthly Reports

Dealing with Subcontractor, Consultants, etc… whenever required

Preparation of various correspondences, transmittals, submittals, etc…

Daily administration of drawings, material submittals, transmittals & other documents.

Receiving and distributing documents

Maintaining the status of the letters and documents forwarded to the Client, Consultants, Project Manager and other Divisions.

Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager as set out in QP05 of the Quality Procedures & the relevant section of the Site Supervision Manual

Preparing and updating following logs / registers:

• Incoming and outgoing letters log

• Material Submittal log

• Drawing submittal log

• Drawing Control Register

• Contracts Drawings log

• Request for Information (R.F.I) log

• Inspection Request (IRF) Log

• Non Conformance Report / Non Compliance Notice (NCR/NCN) log

• Material Requisition log

Preparing ISO standard controlling File Registers.

Keeping Electronics copies of all the documents.

Performing Internal and External ISO auditing.

Making weekly and monthly projects reports and routed to the Project Manager and Consultants.

2) 2008 April To 2010 May

Voltas Limited (A TATA Group of Company),Ferrari World, Abu Dhabi (One of the Leading MEP Provider in Middle East)

Position: (Document Controller)

JOB PROFILE

Started my carrier in the esteemed project, I involved in preparing document for Ferrari World Project (Yas Island Project, Client- ALDAR- BESIX Property Development.

Directly reporting to Project Director

Prepares a weekly Document status update report to Project Director

Prepares and maintains the master document Register Correspondence Register(CR)

Update MDR and posts to server for project personnel review weekly.

Filling Management of all documents (Drawings, Correspondence, contract license, business permit, etc) in respective file number and location.

Issuance of Project Document Such as Electrical, Plumbing, HVAC Drawings, Method statement, Material Submittal, ITP,RFIs, Calculations etc.. to consultant for submission and maintaining log with return drawings status( Approved, Approved with Comments, Not approved And Rejected)

Keeping all the drawings (Hard and Soft Copies) for Project such as Contract drawings, Shop Drawings Check prints, Submitted Drawings Copies, Original Commented/ Approved Drawings and As Built Drawings.

Ensure electronic copy of documents is stored to server and tracks document in review cycle.

Distributes copy receipt of correspondence, placing original appropriate file.

Receives incoming correspondence, stamps document and assigns number to outgoing correspondence. Makes copy, sending original (Outgoing) to destination, filing copy in appropriate file.

Make a electronic copy of all correspondence and files to appropriate electronic folder

Ensure all documents and correspondence are electronically back up

Monitors Updating of E-mails to server.

3) 2004 to 2008 (Saudi Arabia)

M/S Almajal Sevice: (For Saudi Airlines)

King Abdul Aziz INTL Air port, MPDC, CC:845, Loc: 130, Jeddah-21231, KSA

Position: Document Controller & Secretary)

Directly reporting to the General Manager(Saudi Airlines, MPDC,CC:845,KAIA,Jeddah,KSA)

Filing Documents on day- to day basis – Filing practices by alphabetic, Numeric, plus by subjects, business, individual and Special Names.

Maintain all staff records and Schedules.

Main function is to Develop/revise/Distribute and control Aircraft maintenance task cards, Job Instruction Cards, Component Change Cards. Which constitute the main elements for the major Aircraft Maintenance Check for all fleets Namely Boeing-737, Boeing &747-100,200,300,400, Boeing 777-200, MD-90, MD 11, Air Bus 300-600 and Emberer-170

4) Work Experience in India

Infinity Computer Centre, Worked as Computer Instructor, Teaching Experience in Computer Fundamentals, Trainer in Microsoft Office package, Desk Top Publishing Software, Computer Programming such as, C, C++, Visual Basic.

SUPPLEMENTARY DETAILS

• Holding Valid Indian Driving License

• Well versed with Windows NT4.0, Windows 2000, Windows 2003, Windows XP and Vista,Windows7, , SAP Module Program, MS-Office Applications, Adobe Photoshop, Adobe Acrobat 9 Pro, COBOL,C,C++,VB, Windows & Internet Applications

PERSONAL DETAILS

Nationality : Indian

Date of birth : 25th May, 1980

Marital Status : Married

Visa Status : Employment Visa (Transferable)

PASSPORT DETAILS

Passport No. : E-1620570

Place of Issue : Thiruvanthapuram, India

Date of Issue : 24-12-2003

Date of Expiry : 23-12-2013

LINGUISTIC PROFICIENCY

Language Proficiency

Read Write Speak

English Excellent Excellent Excellent

Hindi Good Good Good

MalayalamExcellent Excellent Excellent

Tamil Good Good Good

Arabic -------- ---------- Good

EXTRAMURAL ACTIVITIES

• Active participation in all cultural / artistic activities throughout schooling

• Leisure pursuit includes but not limited to reading, travelling, learning, sports, etc…

REFERENCES:

Mr.Prabhasudhan Contact Details:

Sr.Projects Manager Mob. No.: 009**-**-*******

M/s. Voltas Limited, U.AE

Mr. Shenraj Contact Details:

QA/QC Manager Mob. No.: 009**-**-*******

M/s. Voltas Limited, U.A.E

PRAVEENKUMAR.K.L

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