OLIVIA TAN

***** ***** ******

Fremont, CA *****

Ph: 650-***-****

Email: w0n1et@r.postjobfree.com

Summary of qualifications

Ten years of diversified and fast-paced accounting experience in the e-commerce, and software manufacturing.

Success oriented, energetic, positive attitude, and flexible team player.

Highly organized, able to prioritize and detail oriented, proficient in various accounting and computer systems, Mac, MS office, Excel, Windows NT, PC database, Great Plains 2010, Concur, Salesforce, Mas90, Solomon, Peach Tree and online QuickBooks Pro -web.

Professional and diplomatic communication with vendors, business partners and management.

Accounting experience/administrative management skills;

Organize and manage all accounting and reporting responsibilities for startup company to a controller as a right hand person.

Maintain and administer payroll and employee benefits – ADP expert and Paychex.

Managed all cash activities wire transfer and foreign draft.

Trained and directed staff; Assisted implementation of ERP system, oversaw all accounts payable functions. Converted from Emphasis to Great Plains Windows.

Independently completed company closure in 2002 -2003.

Employment history:

12/2011 – 2/2012

Senior Accountant – contract assignment

Online social media (under development)

Sunnyvale, CA

Reconciled 30 bank accounts of multiple entities. Reconciled balance sheet accounts and special projects. Assisted in external audited.

Imperva Inc.

4/2011 -8/2011

Senior Accountant - (contract assignment)

Assisted in accounting close process, reviewed and prepared journal entries and reconciled the balance sheet account and analysis.

Assisted in the internal and external audit support.

Accounts Receivable – verify deposits and posted cash receipts to accounts receivable. Maintained and reconciled lockbox deposits receipts. Worked with the collections manager and support department, reconciled accounts receivable balances. Assisted the collection calls to clean up the aging accounts.

Accounts Payable -Reconciled daily bank statements and prepared cash/ investment journal entries and reconciliations. Maintained ACH, wire and bank transfer payments. Reconciled corporate credit card payments. Audited expense reports for employees expense reimbursement and billable to customers for the professional services.

Assisted in ADP Pay expert – payroll, new hires, update deductions and deposits, paid vacation, sick and float hours, non recover withdraw and hourly employees for the total of 350 employees.

Participated in system implement in processed of transition. Assisted in various state sales tax reports and other ad-hoc projects from other departments such as, Professional services and Marketing departments.

11/2010 – 3/2011

Staff Accountant– (Bertram Capital – private equity)

Contract assignment - Accountemps

Used Peachtree accounting software. Audited Accounts payable entered by an employee who worked in the company. Accounts Receivable, assigned by a controller. Reviewed the details, allocation amounts, the name of the investors, total commitment, unfunded investor commitment, total contribution funds stated for a specific Capital Call’s spread sheet prepared from a controller. Audited and administered Concur web-site expense reports.

Maintained fixed assets schedules. Assisted in tracking portfolio company holdings. Assisted in cash management for all funds, such as wire transfers and check requests. Assisted in prepared the quarterly account statements. Assisted with annual audit and tax filings. Reconciled the balance sheet accounts.

Allocated expense charged back to portfolio companies according from the expenses reimbursements and vendor payments, came out of the fund that was paid for those accounts. Reconciled GL related to portfolio AR. Maintained stock certificated log and reconciled bank reconciliations. Assisted year-end and ad-hoc project as needed.

Researched and scanned documents requested for PWC auditor by a controller. Logged in wires received from investors capital fund. Assisted the other department, scanned investors portfolio presentations used in Business development department and other confidential documents by requestors from the partners assistances.

6/15/08 –11/21/08

Kranz & Associates

Financial Consultant

Provided accounting for startup companies. Responsibilities included month-end close, reconciliations, payroll, providing weekly cash update report to the CEO and other ad-hoc projects including, and insertion order reconciliation to sales invoices, some revenue recognition work involved reading contracts to determine billing terms for the sales invoices. Also undertook some special projects, which included system conversion from Quick books to Peachtree, which entailed setting up chart of accounts, reconciling and re-populating data as requested by management. Provided training for client’s staff and documented procedures for accounts payable and receivables.

2004 - 2008

Clearswift Corp

Senior Accountant

Organized and managed in running daily task, the office administrative duties interfaced with sales and marketing departments.

Responsible sales orders, reviewed sales quote and terms from Onyx customer data, issued accounts receivable invoices.

Solved problem issue between the customers and sales team regarding the orders.

Processed accounts receivable full circle, issued invoices, applied receipt payment, over viewed aging reports and collection calls all the accounts that over 30 days. Established good relationship with the customers and collect payment in timely according the cash forecast reports.

Issued monthly accounts receivable statement to customers.

Coordinated software shipping/ receiving to the customers.

Established excellent customer relations.

Responsible full cycle accounts payable from matching all A/P, and entering all invoices into the accounting systems.

Issued PO, audited and processed expense reports and weekly checks run. Provide weekly cash forecast report.

Administrated corporate credit cards and travel arrangement for the VPs and Sales team.

Assisted trade shows events to the marketing coordinator set up and arrange travel, booth and placed order supplies.

Run AP/AR monthly aging reports. Post month end journal entries.

Administrated and managed employee vacation, sick leave and PTO.

Processed weekly payroll using out source Paychex online services. Reviewed and verifies payroll checks, payroll report. Booked payroll and managed bank accounts. Requested fund transfer between banks to cover the fund for the payroll and other disbursements.

Reconciled online credit cards and three bank accounts.

Forecasted Weekly cash reports and finance meeting with the accounting manager.

Assisted month end closing. Assisted quarterly and yearly reports with accounting manager prior submitted to UK.

Managed and ordered supplies for the office and the staffs.

Flexible and team player liaison among staff and managers. My passion of team player to every one made me part of successful to carry my daily task.

Run the accounting department independently through three different accounting mangers changed.

1999-2003

Liquid Audio, Inc.

Accountant

Managed complete accounts payable functions, analyzed problem vendor accounts. Supported month-end close, internal and external audits, quarterly royalties payment, 1099 report, W-9s, reconciled intercompany, cash, prepaid expense, lease payment, cash advance, purchasing, Concur web base automated expense reports online. Managed multiple projects.

Analyzed accounts receivable balances and administered reducing aging. Processed credit applications per company guidelines. Prepared aging status reports to management. Negotiated terminate buy out lease.

Processed ADP payroll for 30 employees, Researched and resolved payroll issues and inquires. Handled 401(k) rollover accounts. Managed HR related projects as required.

EDUCATION

Degree in Accounting.

Heald Business College – SF

Asia-Pacific International University- Bangkok

BBA Bachelor of Business Administration in Accounting

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