Administrative Assistant Sales

JENNIFER MCNICHOLAS

***** *. ****** * *********@***.***

Chicago, IL 60633 773-***-****

ADMINISTRATIVE ASSISTANT

Outgoing Administrative Assistant with extensive experience coordinating office management and special projects with high level of efficiency. Dedicated team player and individual contributor with exceptional accuracy, professionalism, and commitment to confidentiality. Excellent communicator with demonstrated strengths in qualitative and quantitative research and analysis and expertise in preparing and updating records, reports, and presentations.

PROFESSIONAL EXPERIENCE

COMBINED INSURANCE COMPANY, Glenview, IL 1998 – 2010

Administrative Assistant

Directly supported Controller, Assistant Controller, and 20 Finance department employees and provided back-up support to CFO. Maintained and managed daily calendar, scheduled appointments, and planned business meetings and group events.

• Prepared and maintained confidential employee information including HR forms, promotions, department moves and terminations.

• Processed monthly expense reports and invoices and tracked invoices and wire transfers through Accounts Payable with 100% accuracy.

• Created and maintained spreadsheet / database for off- site storage of files, ensuring all boxes were tracked for easy retrieval and record retention compliance was met.

• Reduced supply budget by 44% in 2008 through monitoring supply requests, suggesting less expensive items and liaising with other departments to balance any excess, exceeding company goal of reducing supplies expense by 10%.

• Researched and presented trending information used by management, ensuring reliability of reporting.

• Tracked and updated employee headcount for each domestic and international business unit, allowing for accurate workforce planning strategies.

• Created and maintained Quarterly P&L statements for 15 subsidiaries using advanced formulas and functions in Excel. Reports were presented to CEO and used in quarterly results meetings with parent company.

• Distributed monthly budget statements and financial reports to sales managers, meeting 48-hour deadline for delivery through effective time management techniques.

• Ensured smooth onboarding of new employees by orientating to office, ordering office equipment, setting up workstation computer and phone, and creating employee IDs for access to network.

• Processed all requisitions for new office equipment, ensuring purchases remained under budget.

• Created and updated PowerPoint presentations and bound presentations for management / rating agency annual meetings with 100% accuracy under tight deadlines.

• Prevented state fines of $20K+ by notifying policyholders of unclaimed property, investigating responses, reissuing checks, and filing mandatory reports with each state prior to stringent deadlines.

• Ensured sales executives worldwide received prompt and accurate bonus payments by thoroughly reviewing calculations, obtaining approval, and distributing payouts timely while serving as Bonus Coordinator.

BOLLINGER, RUBERRY & GARVEY, Chicago, Illinois 1997 – 1998

Administrative Assistant/Accounting Clerk

• Assisted Executive Assistant to a Partner with phones, setting up meetings, opening files, making travel arrangements and filing.

• Accounting department clerk; assisted with accounts payable/receivable, expense reports, filing and month end reports.

EDUCATION

• BS, Business Management, Calumet College of Saint Joseph, Whiting, IN

COMPUTER SKILLS

• Microsoft Word, Excel, PowerPoint, Outlook, Project; Lotus Notes; Citrix

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