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Executive Assistant

Location:
White Plains, New York, 10605, United States
Salary:
50,000
Posted:
March 30, 2009
Email:
tbau4o@r.postjobfree.com
Contact Info:
******@***.***


QUALIFICATIONS/ATTRIBUTES:
· Computer Skills – Windows 98, 2000 and XP; MS Office
Professional 2000 Word, Excel,PowerPoint,Outlook); SAP, Visio, Print Shop and Internet
· Typing
· Well organized
· Detail oriented

WORK HISTORY:
Mar. 2008 – Oct. 2008 ~ Vertebron, Inc., Hawthorne, NY
Executive Assistant to Founder, EVP of Research Technology and Chairman of the Board (Company went out of business)
· Maintain Chairman’s calendar through Outlook.
· Extensive travel plans primarily domestic, international on occasion.
· Complete and submit Travel & Expense reports in a timely manner.
· Review and approve expense reports for other employees for chairman’s signature.
· Handle confidential data.
· Correspondence for chairman.
· Interact with all departments throughout company.
· Any special project assigned by chairman.
· Assist in accounting department, spreadsheets, Investor data entry, AP data entering,
· Assist with reception/phones when needed.
· General executive secretarial duties.

Jan. 2006 – Dec. 2007 ~ Westchester Medical Center, Valhalla, NY
Executive Assistant to Director of Emergency Department
(Contract ended)
· Maintain director’s calendar through Outlook.
· Schedule and maintain conference room usage.
· Handle confidential data on a daily basis.
· Correspondence for director and departmental personnel.
· Gather information, produce monthly reports regarding patients.
· Update, publish & distribute the Departmental Policy/Procedure Manual.
· Interact with all departments throughout company.
· Any special project assigned by Director or attending physicians
· General executive secretarial duties.

1998 - 2006 ~ Reliable Automatic Sprinkler Co., Inc. Mt. Vernon, NY
Executive Assistant to Senior Vice President of Manufacturing,
(company moved to SC)
· Extensive travel plans, both domestic and European
· Act as intermediary between VP and Department Directors/Managers
· Complete and submit Travel & Expense reports in a timely manner
· Handle confidential data on a daily basis.
· Collate weekly (hours worked) payroll data for salaried employees in
Manufacturing Department, forward to Accounting Department.


· Monitor vacation schedules, personal & sick days of Directors & Managers
· Gather information, produce Annual Capital Equipment Budget, keep it up to date on a
monthly basis.
· Produce monthly Manufacturing Operating Budget report.
· Update, publish & distribute the Company Policy/Procedure Manuals for both US offices
and British office.
· Special Projects – Planning and carrying out receptions, continental breakfasts,
luncheons; any project assigned by VP of Manufacturing.

Apr. 1991- Aug. 1998 ~ Moran’s Fire Equipment Co. Washington Mills, NY
Administrative Assistant/ Office Manager
· Correspondence – Equipment Quotes and customer follow-up.
· Trouble shooting – Solving Customer / Vendor problems in a timely manner.
· Inventory Control.
· Accounts payable/receivable; payroll; general ledger.
· Daily dealings with local town government officials in Tri-County area.
· Advertising – print copy/graphics.
· Trained and supervised part-time employee.