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Executive Assistant

White Plains, New York, 10605, United States
March 30, 2009
Contact Info:


· Computer Skills – Windows 98, 2000 and XP; MS Office

Professional 2000 Word, Excel,PowerPoint,Outlook); SAP, Visio, Print Shop and Internet

· Typing

· Well organized

· Detail oriented


Mar. 2008 – Oct. 2008 ~ Vertebron, Inc., Hawthorne, NY

Executive Assistant to Founder, EVP of Research Technology and Chairman of the Board (Company went out of business)

· Maintain Chairman’s calendar through Outlook.

· Extensive travel plans primarily domestic, international on occasion.

· Complete and submit Travel & Expense reports in a timely manner.

· Review and approve expense reports for other employees for chairman’s signature.

· Handle confidential data.

· Correspondence for chairman.

· Interact with all departments throughout company.

· Any special project assigned by chairman.

· Assist in accounting department, spreadsheets, Investor data entry, AP data entering,

· Assist with reception/phones when needed.

· General executive secretarial duties.

Jan. 2006 – Dec. 2007 ~ Westchester Medical Center, Valhalla, NY

Executive Assistant to Director of Emergency Department

(Contract ended)

· Maintain director’s calendar through Outlook.

· Schedule and maintain conference room usage.

· Handle confidential data on a daily basis.

· Correspondence for director and departmental personnel.

· Gather information, produce monthly reports regarding patients.

· Update, publish & distribute the Departmental Policy/Procedure Manual.

· Interact with all departments throughout company.

· Any special project assigned by Director or attending physicians

· General executive secretarial duties.

1998 - 2006 ~ Reliable Automatic Sprinkler Co., Inc. Mt. Vernon, NY

Executive Assistant to Senior Vice President of Manufacturing,

(company moved to SC)

· Extensive travel plans, both domestic and European

· Act as intermediary between VP and Department Directors/Managers

· Complete and submit Travel & Expense reports in a timely manner

· Handle confidential data on a daily basis.

· Collate weekly (hours worked) payroll data for salaried employees in

Manufacturing Department, forward to Accounting Department.

· Monitor vacation schedules, personal & sick days of Directors & Managers

· Gather information, produce Annual Capital Equipment Budget, keep it up to date on a

monthly basis.

· Produce monthly Manufacturing Operating Budget report.

· Update, publish & distribute the Company Policy/Procedure Manuals for both US offices

and British office.

· Special Projects – Planning and carrying out receptions, continental breakfasts,

luncheons; any project assigned by VP of Manufacturing.

Apr. 1991- Aug. 1998 ~ Moran’s Fire Equipment Co. Washington Mills, NY

Administrative Assistant/ Office Manager

· Correspondence – Equipment Quotes and customer follow-up.

· Trouble shooting – Solving Customer / Vendor problems in a timely manner.

· Inventory Control.

· Accounts payable/receivable; payroll; general ledger.

· Daily dealings with local town government officials in Tri-County area.

· Advertising – print copy/graphics.

· Trained and supervised part-time employee.