Administrative Assistant Manager
Resume:
SUSAN WRIGHT
Bronx, NY *****
*************@*****.***
EXPERIENCE
Gentex Corporation/Millwood, NY 3 month contract 10/10-2/11
Project Coordinator
• Organized, ordered and picked up all supplies in office including furniture, groceries, copy paper etc.
• Handled all purchase orders and entered them into the AS400 system.
• Set up all new hires with laptops, desktops and new hire paperwork.
• Invoice/receivables management,
• Compiled monthly expenses reports for the Navy under Gentex
• Received and distribute all mail including Fed-Ex and UPS; including packaging goods for delivery
• Coordinate with outside venders
• General filing
• Book hotels/car rentals for employees travelling
• Maintained the Petty Cash
• Type numerous letters for owner of company
• Answer all phones and direct it to the appropriate person
• Organized events for company
• Vacuum, moped, and cleaned offices
Citigroup/New York, NY 3/08-2/09
Accounting Administrative Assistant
• Managed client relationships via phone communications, mail correspondence, and written communications such as reports, memos, letters
• Booked conference rooms and set up conference calls and client meetings.
• Managed general office maintenance
• Assisted employees with their office supply needs
• Set up new hires and coordinated with the premises and technology departments
• Tracked employee time and attendance
• Assisted Private Bankers with travel arrangements including hotel, car, and event itinerary details
• Managed tasks regarding client events, receiving RSVP s, making restaurant reservations, and submitting expense reports
• Acted as back-up support to other Administrative Assistants
• Assisted with special projects
• Took notes at meetings
• Maintained CIS mandated attendance records
• Assembled presentations
• Researched and extracted information from intranet site
• Pulled all pipeline reports and standard requested reports twice monthly
Data Monitor/New York, NY 11/07-3/08
Receptionist/HR Administrative Assistant
• Updated the appropriate information when an employee received or switched health insurance plans
• Prepared reports for managers elsewhere within the organization
• Explained the organization's employment policies and refer qualified applicants to the employing official
• Served as the staff benefits point person
• Entered accruals and usage in HR database
• Acted as the office manager and tackled administration duties
• Responsible for scheduling meetings for managers
20TH CENTURY FOX-Blue Sky Studios/White Plains, NY 8/04- 11/07
Receptionist/HR Administrative Assistant
• Met and Greeted high level clients and candidates
• Made copies and typed various letters
• Scheduled meetings
• Input resumes and reels into access database
• Checked status of reels
• Maintained excel spreadsheet of all test candidates and their status
• Send tests and received tests from candidates and report their status
• Scheduled interviews for the candidates
• On-site interview- find out if candidate is still on contract
• Communicated with candidates via phone and email on status of application.
• Send denial letters to candidates via email and mailing.
• Distributed new hire forms and made sure forms are correctly completed
Greater New York Insurance Company/New York, NY 1/01-7/04
Claims Assistant
• Assisted Vice Presidents with projects
• Typed various letters for Vice Presidents and perform data entry
• Constructed calendar for court for the lawyers
• Requested medical reports from hospitals and doctors
• Communicated with claimants status on their claim
• Trained other employees how to use basic word programs
• Paid invoices
EDUCATION
9/00-5/04 Berkeley College New York, NY
Major: Liberal Arts and Science
Bachelor’s Degree
9/94-6/98 St. Barnabas High School Bronx, NY
Academic Diploma
SKILLS
Microsoft Office, Meeting Maker, ISO Wins, Outlook, Access
REFERENCES
Available upon request.
Contact this candidate