Project Administrative Assistant

KATHLEEN JONES

*** ******* ***** ***** * Conroe, Texas 77304 * Cell: 832-***-**** * *********.*****@*****.***

Exceptional professional skilled in all aspects of office administration, eager to leverage 10+ years of experience and project administrator certification to secure a senior-level administrative position. Highly intuitive, organized, efficient, and accomplished in a wide variety of office support tasks, including but not limited to:

• Office organization and administration

• Records and database management

• Reports and spreadsheets

• General bookkeeping (A/P & A/R)

• Budgeting and financial tracking

• Financial reconciliation

• Scheduling and calendaring

• Meeting and event planning

EXPERIENCE

Project Coordinator/Document Specialist

URS Diamond Corporation, Houston, Texas

March 2005 - June 2010

Managed tracking and reporting of project budgets and schedules for the client (DuPont Corporation, Environmental Remediation Division). Provided assistance with reports mandated by the EPA and other government regulatory agencies in areas including production, QA/QC, distribution, retention, and tracking. Assisted project managers in creating, submitting, and tracking project authorizations and requesting funding for specific remedial projects. Maintained and updated Access database to track resource labor hours in order to assist in identifying and correcting gaps and overlaps in personnel. Assisted in tracking and reporting DuPont’s contractor invoices, verifying receipt of goods and services, and ensuring contractual compliance. Assisted management and team members with daily activities and special projects as needed.

Accomplishments:

• Substantially reduced errors in regulatory reports in first year of document production and distribution

• Significantly increased approved project dollars to ensure client satisfaction and contractual compliance

• Provided full-scope administrative support for all departmental project managers and directors

Administrative Assistant

Shell Oil Products US, Information Technology Department, Houston Texas

November 2000 - June 2004

Provided administrative support for Information Technology Department personnel, including directors, managers, and operational staff. Analyzed and researched departmental budget discrepancies to identify areas requiring clarification and/or corrective action. Served as primary point of contact regarding policies, procedures, computer hardware and software, licenses, professional training, staff competencies, invoicing, expense reports, executive correspondence, departmental notices, and ergonomics. Assisted management and team members with daily activities and special projects as needed.

Accomplishments:

• Created an electronic Administrative Handbook, which was adopted by the Information Technology Department

• Successfully managed hardware, software, and licenses for 125 computer programmers and developers

• Received the highest employee rating and pay increase allowed at each review

EDUCATION: University of Texas at Austin (Major: Psychology)

CERTIFICATION: URS Diamond Project Administrator Certification, August 2006

COMPETENCIES: MS Word, Excel, PowerPoint, Access, Adobe Acrobat, Internet Explorer

Contact this candidate